Payroll and Benefits Administrator

Job Description: Payroll and Benefits Administrator

Company: Hanwha Materials

Employment Type: Full-time, Salary, Exempt

COMPANY OVERVIEW 

Hanwha Materials Savannah LLC is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. The Company’s primary businesses focus on jet engine components, aerospace fastening systems and titanium structural parts necessary for mission-critical performance and efficiency in aerospace and defense applications, as well as forged wheels for commercial transportation.

Our Savannah Operations is a heavy industrial Forging manufacturing plant located in Midway, Georgia, employs approximately 190 people and is poised for growth!

POSITION OVERVIEW

The Payroll & Benefits Administrator is a key member of the Human Resources team responsible for the accurate and timely administration of weekly and semi-monthly payroll, team member benefit programs, and 401(k) retirement plan. This role processes payroll and benefit transactions, reviews data for accuracy, completes reconciliations, maintains required records, and helps ensure team members receive correct pay and benefit coverage.

Serving as a trusted resource for team members, the Payroll & Benefits Administrator responds to payroll, benefits, and retirement-plan questions with clarity, care, and appropriate discretion. The position works closely with HR Operations, Finance, leaders, insurance carriers, retirement-plan providers, brokers, and other external partners to resolve issues and support reliable day-to-day administration.

RESPONSIBILITIES

Payroll Processing:

• Processes weekly and semi-monthly payroll activities including employee maintenance transactions, compensation changes, payroll adjustments, incentive payments, deductions, garnishments, and termination pay.
• Reviews payroll data for accuracy, FLSA blended OT calculation prior to payroll submission.
• Performs payroll audits and research to identify discrepancies and ensure accuracy.
• Processes payroll-related corrections and adjustments as needed.
• Assists with payroll reconciliations and payroll review activities.
• Maintains employee payroll records and supporting documentation.
• Generates and distributes standard payroll reports.
• Assists with year-end payroll activities and related reporting requirements.
• Serves as a resource for team members regarding payroll questions and resolves routine payroll issues.
• Works closely with the Accounting department to ensure proper business unit allocation.
• Reviews Group-term life imputed income and overtime credit reporting.

Employee Benefits & Retirement Plan Administration:

• Manages the administration of various team member benefits programs such as health insurance, dental, vision, life insurance, Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and related benefit offerings.
• Assists with open enrollment preparation, team member communications, and enrollment activities.
• Processes benefit enrollments, life event changes, and benefit terminations accurately and timely.
• Assists with benefit reconciliations and preparation of required documentation.
• Supports implementation of system enhancements, new benefits, and benefit plan changes.
• Coordinates with insurance carriers, brokers, and third-party administrators to resolve enrollment and eligibility issues.
• Manage ACA compliance and reporting to review and assess any potential penalties.
• Manage employee’s leave benefits invoicing.

401k Retirement Plan Administration:

• Supports day-to-day administration of the 401(k) retirement plan.
• Coordinates retirement plan payroll deductions and contribution processing.
• Works with retirement plan vendors to resolve participant issues.
• Assists with retirement plan reconciliations, audits, compliance activities, and required documentation.

Compliance, Reporting & Data Integrity:

• Assists with payroll and benefit administration activities to support compliance with applicable federal, state, and local regulations.
• Maintains required records and documentation.
• Supports internal audits, benefit plan audits, retirement plan audits, and compliance reviews by gathering and providing requested information.
• Generates standard payroll and benefits reports as requested.
• Maintains confidentiality of payroll, benefits, retirement plan, and team member information.

Team Member Communication & Education:

• Assists with development and distribution of payroll, benefits, and retirement plan communications.
• Provides general education and guidance regarding payroll processes, benefit programs, enrollment deadlines, and available resources.
• Supports open enrollment, onboarding, and other team member education efforts related to payroll and benefits.
• Builds positive working relationships with team members, vendors, and internal partners while maintaining confidentiality and professionalism.
• And all other duties, as assigned.

REQUIRED QUALIFICATIONS

Education & Experience

• Bachelor’s degree in Business, Accounting, Human Resources, or related field preferred
• Minimum 5 years of payroll processing experience
• Hands-on experience with ADP Workforce payroll system required
• Experience processing weekly payroll for hourly manufacturing employees preferred
• Experience supporting payroll in a multi-state payroll environment preferred
• Benefits enrollment and eligibility administration
• Reconciliation of payroll deductions, benefit invoices, or retirement-plan contribution
• Researching discrepancies and coordinating timely resolution
• Working with benefit carriers, brokers, payroll partners, retirement-plan providers, or third-party administrators
• Strong Excel skills, including the ability to organize, compare, validate, and reconcile data (vlookups, hlookups, pivot tables)
• Strong analytical and problem-solving skills with the judgment to distinguish routine corrections from issues requiring escalation
• Strong organizational skills and the ability to manage recurring deadlines, time-sensitive transactions, and competing priorities