Payroll & Accounts Payable Specialist

About Aetheforge-Interactive:

At Aetheforge-Interactive, we don't just build games; we forge entire worlds. We are a visionary game development studio dedicated to creating immersive, next-generation gaming experiences that captivate and inspire players around the globe. As we continue to grow and bring new worlds to life, we are seeking a meticulous and dynamic financial professional to join our team.

The Role:

We are looking for a highly organized and detail-oriented Payroll Administrator/Accounts Payable Specialist to manage our dual-cycle financial operations. This role is the engine of our financial department, ensuring our talented team of developers, artists, and designers are paid accurately and on time, and that our vendors and partners are managed with precision and care. You will be the crucial link between our creative projects and their financial underpinnings.

Key Responsibilities:

Payroll Administration (50%):

• Process semi-monthly or bi-weekly multi-state payroll for exempt and non-exempt employees accurately and timely using [ADP, Paychex, Rippling, etc.].

• Manage all aspects of the payroll cycle, including new hires, terminations, salary changes, bonuses (including project-based incentives), and overtime.

• Administer employee benefits deductions, 401(k) contributions, and garnishments.

• Reconcile payroll prior to transmission and validate confirmed reports.

• Ensure compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations.

• Serve as the primary point of contact for employee payroll inquiries, resolving issues with discretion and efficiency.

• Prepare and maintain accurate payroll records and reports for accounting and management.

• Coordinate year-end processes, including W-2 and 1099 issuance.

Accounts Payable (50%):

• Full-cycle accounts payable processing: receive, verify, code, and process a high volume of invoices in NetSuite [or QuickBooks Online, Xero, etc.].

• Manage invoices for a diverse range of vendors, from software licensing (Adobe, Unity, Unreal) and cloud services (AWS, Azure) to art assets and motion capture studios.

• Obtain proper approvals for invoices and expenses in accordance with company authorization matrix.

• Process weekly payment runs via ACH, wire, and check.

• Reconcile vendor statements and proactively resolve any discrepancies.

• Manage company credit card programs, including issuing cards and reconciling statements.

• Assist with month-end closing procedures related to AP and accruals.

• Maintain well-organized and complete digital files for all AP documents.
  What We Offer:

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• 401(k) with company matching.

• Flexible work arrangements (Remote/Hybrid/On-site).

• A generous paid time off policy, including studio closure between Christmas and New Year’s.

• A vibrant, creative, and inclusive culture where your work directly impacts our success.

• The chance to be part of building incredible worlds and unforgettable games.