Payroll Analyst

Department Overview

The Bureau of the Comptroller and Global Financial Services (CGFS), Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. We provide both American and LE Staff payroll services for U.S. Agencies Overseas and Annuity services for Foreign Service Retirees. We are in Charleston, South Carolina and Bangkok, Thailand where we manage one of the most complex compensation environments in the world, providing compensation services in 180 countries and 140 currencies. Our services include time and attendance, payroll, annuity payments, customer support, withholding, benefits, record keeping and reporting for our employees working domestically and overseas at our Embassies and Missions. The primary goal is to provide world-class compensation services to customers. 

Job Responsibilities

This position will provide project-based financial support across multiple areas within Global Compensation. Key responsibilities include, but are not limited to:

• Supporting USAID-related work
• Assisting with Reduction in Workforce (RIF) actions
• Facilitating Deferred Resignation Program (DRP) actions
• Providing additional support to the Funds Control (accounting) and Variable Contribution Plan (overseas retirement contribution and payments) teams as needed.

1. Annuity Pay Support:

Annuity Pay Processing Division processes new Foreign Service Retirement cases, maintains over 17,500 Foreign Service retiree records, processes and maintains financial records for the Foreign Service Survivors and Child annuitants, and processes Civil Service retirement packages as well as prepares the Individual Retirement Records (IRRs) for Civil Service employees who separate from the Department of State. Duties may include: 

• Review and audit annuitant records, prepare spreadsheets and annuity start-up sheets, communicate with annuitants and other bureau and agency colleagues, accurately enter data into the annuity roll system, and prepare written correspondence. 
• Establish Foreign Service Retirement payments. 
• Image all incoming mail, Deferred Resignation Program (DRP), and retirement packages.
• Responsible for accuracy of calculation/processing of retirement pay.
• Receive, research, analyze, and process pay for Deferred Resignation Program (DRP) actions.

1. American Pay Support:

American Payroll ensures the accurate and timely payment of salaries and entitlements, compliance with tax reporting requirements, and effective administration of payroll and retirement systems for Department of State employees and other covered individuals. 

• Process Reduction in Workforce (RIF) actions.
• Calculate severance payments.

1. Locally Employed (LE) Payroll:

LE Division services employees through over 180 separate local compensation plans representing labor and employment laws and regulations of the host countries where we operate and applicable U.S. and Department of State laws, regulations, and policy. Duties may include:

• Support our LE Payroll team to accurately and timely calculate and process severance and termination/final payments in accordance with post compensation plans and Directorate policies. 
• Learn, understand, and operate all Locally Employed Payroll systems, functional procedures, and Directorate policies. Takes initiative to investigate and comprehend post compensation and leave plans and research plans to resolve concerns. 

1. Funds Control Support:

Funds Control monitors and supports all the accounting and reporting operations within Global Compensation.

• Support as needed with accounting and financial reconciliation funds control actions.

1. Variable Contribution Plan (VCP) Support:

The VCP division administers the benefit contributions and payments for Locally Employed Staff (LE), based on local laws and prevailing practices. Duties may include:

• Assist with VCP account close out.
• Process VCP payments. 
• Monitor and respond to inquiries in the VCP organizational inbox. 

Security Clearance Requirement

All contractors supporting this Department must be able to either possess or obtain a security clearance of Secret. 

Minimum Requirements

• A four-year degree from an accredited university or college is preferred. 
• Experience reviewing and processing days in accounting or payroll systems and running reports is preferred. 
• Must be able to work on several tasks simultaneously and to work independently without any higher-level coordination or direction for day-to-day activities. 
• Candidates with active Secret Clearance is preferred (must have the ability to obtain a government security clearance).

Work Schedule 

The employee will work an 8-hour shift, Monday – Friday, between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Assistant Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Leadership. This is a 100% on-site position.