Payroll Analyst - Functional

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE
Reporting to the Manager, Payroll Services, is responsible for: assisting and supporting the administration of the Region’s payroll production process, ensuring all aspects of payroll are produced accurately and on time; functional maintenance; assisting with project coordination of system enhancements, testing and troubleshooting issues; providing input to and participating in the execution of statutory and collective agreement obligations; and developing and maintaining various standardized reports and queries.

WHAT YOU'LL BE DOING

• Supports the Manager in the preparation and processing of Regional payroll data to ensure employees are paid on time and in accordance with applicable collective agreements and legislations.
• Assists with the development, testing and implementation of changes to the payroll system in response to negotiated and statutory changes. 
• Provides advice and support to payroll and Regional staff on payroll related issues, including interpretation of HR policies and practices as it relates to payroll. 
• Supports the Payroll Analyst-Technical to troubleshoot any system problems and works in cooperation with this group to develop and implement necessary changes.
• Makes recommendations for new or improved payroll process to increase efficiencies; this development may include analyses, functional testing, process documentation, and training.
• Works with the Manager to define and interpret user/Branch requests and develop specific requirements to support their initiatives 
• Assists the Payroll Analyst - Technical and users to resolve functional problems in Payroll/HRMS/time and labour applications, as directed. 
• Works with the Manager and Payroll Analyst - Technical to develop specific queries and reports on key management information in support of data extractions, management reporting, and benchmarking to support key corporate initiatives.
• Assists the Manager and works with the Payroll Analyst - Technical to liaise with the Human Resource Services Branch regarding confidential labour relations matters.
• Assists the Manager with the implementation of payroll items that are attained in settlements and/or agreements at the request of Human Resource Services Branch or the Manager.
• Provides information and advice to Departments and staff concerning various Payroll issues and enhances their understanding of the Payroll/HRMS/time and labour systems.
• Develops and delivers various training to ensure that maximum benefit is derived from the time reporting and payroll systems and the information they contain (e.g., self-service training on entering time, identifying earning codes, producing reports, etc.).
• Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

• Successful completion of a Community College Diploma in Business Administration, Computer Systems, Accounting or a related field or approved equivalent combination of education and experience. 
• Completion of the Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association or demonstrated experience and knowledge equivalent to the skills acquired through the completion of the program.
• Minimum three (3) years progressive payroll experience in a large multi-divisional organization including financial analysis, project management, automated payroll functions, and payroll related policy and procedure development.
• Demonstrated experience with and strong knowledge of payroll/HRMS/time and labour applications, including PeopleSoft and Kronos. 
• Knowledge of payroll systems and practices, collective agreement interpretation, and applicable legislation.
• Knowledge of and demonstrated ability in corporate core competencies including Communication, Innovation, Teamwork and Collaboration, and Personal Ownership.