Payroll Administrator

When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.

For over 200 years, The Home for Little Wanderers has helped build stable lives and hopeful tomorrows for vulnerable children and their families. Our 25+ community-based and residential programs serve thousands of at-risk youths from birth to age 26. Many of these children have experienced abuse, neglect, trauma, or a disrupted family life. As the oldest child welfare agency in America, we provide them with safe surroundings, permanent loving relationships, and a secure path toward a better, brighter future.

To learn more about the incredible impact our employees have on the lives of children and families, click here: https://www.youtube.com/watch?v=DXedSArtYbg

How You Will Be Making a Difference

Under the direction of the Payroll Manager, the Payroll Administrator is responsible for the accurate and timely processing of biweekly payroll. This role serves as a primary point of contact for payroll-related inquiries, providing responsive and professional support to employees across the organization. The Payroll Administrator prepares and delivers monthly payroll reports, ensures compliance with established policies and procedures, and continuously evaluates payroll processes to identify opportunities for increased efficiency, accuracy, and overall effectiveness.

• Process accurate and timely biweekly payroll, ensuring compliance with company policies and regulatory requirements
• Review and audit timesheets, payroll batches, and system outputs (UKG/Ultipro) for completeness and accuracy
• Investigate and resolve payroll discrepancies, including missing, inaccurate, or late time submissions
• Partner with employees and supervisors to enforce timesheet deadlines and compliance standards
• Administer garnishments, child support orders, and tax levies in accordance with legal requirements
• Calculate and process earned time balances, including payouts for new hires, transfers, and terminations
• Prepare and issue manual checks and employee reimbursements with appropriate approvals
• Generate and maintain monthly and ad hoc payroll reports for management review
• Manage employee mileage reimbursements through internal systems
• Ensure accuracy of earned time accruals and balances
• Respond to employee inquiries and provide exceptional customer service on payroll-related matters
• Complete employment verifications in a timely and professional manner
• Identify and implement process improvements to increase payroll efficiency and accuracy

Requirements

• Bachelor’s degree in Business, Accounting, or related field OR equivalent experience
• 2+ years of payroll experience (3+ years without a degree)
• Strong knowledge of payroll processes, compliance, and regulations
• Experience with payroll systems such as UKG / Ultipro preferred
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Excellent communication and customer service skills
• Ability to manage multiple priorities and meet deadlines

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days
• Health, Dental and Vision Insurance available
• Extensive training to new staff
• Tuition reimbursement of up to $3,000 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance
• And more!

Pay Range Positioning Summary

The pay range listed represents the company’s good faith estimate of the salary or wage range for this position at the time of posting, as required under applicable law. Actual compensation will be based on a variety of factors, including a candidate’s relevant experience, education, skills, and internal equity relative to other employees in similar roles. Candidates with less directly related experience may be placed toward the lower end of the range, while those with extensive or specialized experience may be placed toward the higher end. Market conditions and budget considerations may also influence final pay decisions.