Payroll Administrator

Job Title 

Summary

Job Description

Essential Duties and Responsibilities: 

• Perform all regular duties associated with the overall preparation, generation, and distribution of the Company’s weekly payroll including new hires, terminations and changes to pay rates.

• Calculate tax deductions, benefits, and other deductions to ensure paychecks are accurate.

• Review timekeeping records to ensure hours are captured properly.

• Verify paid time off (holiday, sick, vacation, personal, floating holiday, etc.) is captured and paid properly.

• Verify overtime, travel time, various pay differentials, employee bonus, awards and other special adjustments and rates for paychecks and records.

• Validate misc absence payments (worker’s compensation, short term disability, long term disability, etc.)

• Process miscellaneous deductions (uniform, tooling, etc.) and ensure proper calculations.

• Monitor banking additions for new hires and changes for existing employees and validate account information through PNC Bank’s Account Verification System (AVS). 

• Explain payroll calculations and deductions to employees and managers, investigate payroll problems and make appropriate corrections, when necessary.

• Coordinate payroll processing with our parent company.

• Interpret payroll-related policies and regulations for employees and managers. Stay abreast of new developments and changes in the payroll field.

• Forward child support, tax levy and other garnishment orders to our outside provider as they are received and ensure they are properly and accurately recorded within the payroll system.

• Prepare and validate termination checks.

• Identify, review, and streamline all critical payroll processes to ensure maximum efficiencies and provide recommendations and results.

• Run all necessary payroll-related reports as requested.

• Work cooperatively with colleagues in Human Resources to provide quality seamless customer service on payroll-related issues.

• Enter weekly journal entries to record payroll transactions to the general ledger. 

• Prepare monthly payroll accrual journal entries along with necessary reconciliations. 

• Back-up functions to the team as necessary.

​Critical Skills:

• Trustworthiness- We earn trust through honesty, integrity and reliability.

• Adaptable- We are able to maintain effectiveness in a changing environment.

• Approachable- We are open minded, friendly, engaging, understanding and empathetic; being comfortable engaging in challenging conversations.

• Curious- We improve the organization by seeking information and knowledge to continually grow and learn and reduce moments of uncertainty and ambiguity.

Minimum Qualifications: 

• Associate Degree required, preferable in Accounting or Finance.

• 1-3 years payroll experience. 

• Meticulous attention to details, self-motivated, maintains a high standard of confidentiality.

• Excellent organizational skills, adapts/responds to changes in priorities and displays a sense of ownership.

• Works effectively with others as part of a team, as well as working well independently.

• Workday Software knowledge preferred.

• Time and attendance software knowledge preferred

• Strong software skills including Google Docs, Google Sheets and Excel.

• Ability to work in a fast paced environment.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 20 pounds at times.