Payroll Administrator III or Payroll Administrator IV

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Payroll Services Administrator, under general supervision, performs complex administrative duties in support of monthly and biweekly payrolls. Responsibilities are typically routine in nature.

Payroll Administrator III

Salary Range: ($55,000-$57,500)

DUTIES & RESPONSIBILITIES:

• Responsible for biweekly and monthly supplemental payroll inputs and on-demand payments for all employees
• Reviews and processes Workday Retro Pay report.  Ensure that retro pay and benefit calculations are correct
• Responsible for processing timely deposits to the IRS after each payroll
• Responsible for all termination pay calculations and payroll input, including vacation and compensatory pay
• Responsible for relocation allowance payments
• Processes departmental requests for Payroll Cost Transfers (PCTs) in Canopy
• Works closely with Budget Office to clear account deficits
• Responsible for review of payroll default account, and creating payroll entries to clear balances
• Responsible for entry and corrections to optional payroll deductions, including Bridge Builders, Rec Center, LionCash, and Faculty/Staff Meal Plans
• Responsible for monthly reporting of optional payroll deductions to responsible departments
• Serves as primary backup for TRS reporting including, but not limited to, correcting TRS entries in Workday, answering TRS questions from employees, and completing monthly reporting in the TRS RE portal if needed
• Serves as primary backup for setting up and maintaining Glacier (nonresident alien tax portal) records including collecting documents, follow-up with employees, and entering tax information obtained from Glacier into Workday (HR/Payroll System)
• Assists with recording payments and taxes withheld throughout the year in Glacier to aid with the 1042 process
• Assist employees with questions regarding biweekly and monthly pay statements

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree in accounting or business-related field, or equivalent combination of education and experience..
• Experience / Knowledge / Skills: Two (2) years related experience, knowledge of payroll deductions and calculations as well as Microsoft Office products.
• Ability to: Multi-task and work well as part of a team. Work with confidential data.. 
• Licensing/Professional Certifications: N/A
• Physical Requirements: N/A
• Other Requirements: N/A

Payroll Administrator IV

Salary Range: ($57,500-$60,000)

DUTIES & RESPONSIBILITIES:

• Responsible for biweekly and monthly supplemental payroll inputs and on-demand payments for all employees
• Reviews and processes Workday Retro Pay report.  Ensure that retro pay and benefit calculations are correct
• Responsible for processing timely deposits to the IRS after each payroll
• Responsible for all termination pay calculations and payroll input, including vacation and compensatory pay
• Responsible for relocation allowance payments
• Processes departmental requests for Payroll Cost Transfers (PCTs) in Canopy
• Works closely with Budget Office to clear account deficits
• Responsible for review of payroll default account, and creating payroll entries to clear balances
• Responsible for entry and corrections to optional payroll deductions, including Bridge Builders, Rec Center, LionCash, and Faculty/Staff Meal Plans
• Responsible for monthly reporting of optional payroll deductions to responsible departments
• Serves as primary backup for TRS reporting including, but not limited to, correcting TRS entries in Workday, answering TRS questions from employees, and completing monthly reporting in the TRS RE portal if needed
• Serves as primary backup for setting up and maintaining Glacier (nonresident alien tax portal) records including collecting documents, follow-up with employees, and entering tax information obtained from Glacier into Workday (HR/Payroll System)
• Assists with recording payments and taxes withheld throughout the year in Glacier to aid with the 1042 process
• Assist employees with questions regarding biweekly and monthly pay statements

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree in accounting or business-related field, or equivalent combination of education and experience..
• Experience / Knowledge / Skills: Three (3) years related experience, knowledge of payroll deductions and calculations as well as Microsoft Office products.
• Ability to: Multi-task and work well as part of a team. Work with confidential data.. 
• Licensing/Professional Certifications: N/A
• Physical Requirements: N/A
• Other Requirements: N/A

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Master’s degree in accounting or business-related field. Four or more (4+) years of payroll or budget experience in higher education.  Experience with Workday.

 SUPERVISION OF OTHERS:

None

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.