Payroll Administrator

Halifax Regional Municipality is inviting applications for the temporary (up to 18 months), full-time position of Payroll Administrator in Finance & Asset Management.
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
The Payroll Administrator is responsible for the delivery of payroll services to all HRM employees, including Associations, Boards and Commissions. It is the responsibility of this role to ensure the timely and accurate submission and processing of bi-weekly payroll for 5000+ employees within a diverse environment, while working within extremely tight deadlines. The payroll administrator proactively identifies system, payroll and client issues, helps provide and implement effective solutions. In addition, providing support and guidance to all payroll employees and being a mentor to the junior payroll administrator.
For a complete description of duties and responsibilities for this position, please email jobs@halifax.ca.
QUALIFICATIONS:
Education and Experience:

• Related business training from a recognized educational institution plus three (3) years related experience in payroll administration.
• Completion of Canadian Payroll Associations Level I course within the first six (6) months of employment is required. Completion of Level I, II or II and/or certification in any of the above would be considered definite assets.

Technical/Job Specific Knowledge:

• Human Resources Information System
• HRM Policies and Procedures
• Nova Scotia Labour Standards Code
• Canada Pension Plan
• Employment Insurance Act
• Records Management
• Customer Service Principles
• Tax laws
• Collective Agreements
• HRDC and CRA Legislation
• Proficiency and expertise in the use of current computer technology and related software (GroupWise, WordPerfect, Lotus 123, SAP, Netscape, Electronic Payment Manager)
• Proficiency in the use of office equipment (fax machine, photocopier, voice mail)

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.  
Please note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.
COMPETENCIES: Analytical Thinking, Customer Service, Communications, Teamwork & Cooperation, Valuing Diversity, Values & Ethics, Organization & Planning, Networking/Relationship Building, Decision Making, Risk Management.
WORK STATUS: Temporary (up to 18 months), full-time.
HOURS OF WORK: 35 hours per week, Monday to Friday, 8:30 am - 4:30 pm; overtime hours may be required. Flex options to work outside of these hours and hybrid may be available.
SALARY: Level 7, $37.22 per hour as per NSGEU Local 222 Collective Agreement.
WORK LOCATION: 40 Alderney Drive, Dartmouth, NS.
CLOSING DATE: Applications will be received up to 11:59PM on Sunday, August 9, 2026. 
This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates. 
Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.
To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.
Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax
(position # 78640052)