Payroll Administrator

CHARACTERISTICS OF THE CLASS:

Under direction, monitors the day-to-day central processing of payrolls and related personnel documents to ensure accurate, timely pay distribution.  Works with staff preparing and processing regional payrolls, employee paychecks, and attendance and overtime reports.  Ensures accurate update and maintenance of payroll records and related documents.  Performs related payroll duties as assigned or required. Serves as a back-up when the Payroll Manager is off, including supervising employees. Performs related duties as required.

EXAMPLES OF DUTIES:

• Reviews, approves, and authorizes payroll documents and personnel action reports; apprises managers of pertinent payroll and salary administration matters.  
• Supervises support staff reviewing and reporting payroll data reflecting personnel actions, vacation, leaves, wage assignments and similar data.  
• Handles unusual pay actions including replacement checks, manual checks for emergency purposes and some terminations.  
• Advises managers and other employees regarding payroll issues, time keeping procedures, union contracts’ wage and salary requirements.  
• Interprets policies regulations, and pertinent provisions of collective bargaining agreement relative to payroll. 
• Provides payroll documents for arbitration and grievance hearings on salary and fringe benefit issues through regular contact with regions and departments ensures accurate and prompt processing of payrolls and personnel action reports.  
• Directs timely distribution of employee paychecks.  
• Directs collection of data for payroll related projects such as charity and bond deductions, optional insurance deductions, and union dues deductions.  
• Coordinate special projects including detailed searches and analysis of employment histories.  
• Acts as liaison with accounting section for problem resolution and error correction regarding fund contributions, dues checkoff authorization and similar issues.  
• May participate in evaluation of computerized payroll system products and make recommendations as appropriate.  
• Develops, recommends, and implements systems and procedural changes for the payroll process.  
• Implements new rates of pay associated with general salary adjustments. 

MINIMUM QUALIFICATIONS:

TRAINING AND EXPERIENCE:

Bachelor degree in accounting or related field preferred.  Five years experience performing payroll and payroll accounting duties, or an equivalent combination of education and experience, required. 

KNOWLEDGE, SKILLS AND ABILITIES:

Detailed knowledge of payroll regulations and processes; Ability to delegate work and supervise; Accounting skills as they relate to payrolls; Problem solving skills; Computer skills; Communication skills.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

General work area is indoors, in a smoke-free environment, with controlled temperature and fluorescent lighting. Perform tasks that involve use of hands to finger, handle or feel, reaching, walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. This position requires continuous sitting at a desk. Performs lifting tasks up to 25 pounds.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Job duties are to be performed with or without reasonable accommodations. 

BENEFITS:

As a full-time Chicago Park District employee, eligible employees receive a comprehensive benefits package including:  

• Competitive Group Insurance benefits including health, life, dental and vision plans.  
• 13-20 days of paid vacation time annually (13 days in first year of employment).  
• 12 days of paid sick time annually which carryover year to year.  
• 4 paid personal days per year.  
• 13 paid holidays per year. 
• 12 weeks of paid parental leave (upon meeting FMLA eligibility). 
• Pension plan through the Park Employees' and Retirement Board Employees'
• Annuity and Benefit Fund, a system covered by the State of Illinois' Reciprocal Act. 
• Deferred Compensation Program – voluntary supplemental retirement plan.  
• Optional pre-tax programs – Transit  
• Federal Public Service Loan Forgiveness Program eligibility.  
• Free Admission to most Chicago museums. 

Pay Ranges: $70,000.00 - $76,709.45/annually

FLSA: Exempt                             Career Service                        EEO: Professional