Payroll Administrator

This is a Cactus Wellhead position and is located in Houston, TX 77024. 

Hybrid Schedule: 4 days in office; 1 day working from home 

JOB SUMMARY: The Payroll Administrator is responsible for the accurate and timely administration of payroll and timekeeping activities for hourly employees. This position manages biweekly payroll processing, time and attendance systems, employee payroll changes, payroll-related compliance requirements, garnishments, special payrolls, and taxable fringe benefits.

The Payroll Administrator works closely with Human Resources, Finance, managers, and employees to ensure payroll information is accurate, complete, and processed in accordance with company policies, applicable laws, and established payroll deadlines. The position also maintains appropriate documentation and participates in internal and external audits.

ESSENTIAL FUNCTIONS, ROLES, AND RESPONSIBILITIES: Essential duties and responsibilities include the following.

Payroll Administration

• Process scheduled biweekly payroll for Cactus hourly employees accurately and within established payroll deadlines.
• Prepare special payroll calculations and adjustments as required.
• Process off-cycle payrolls, including final payments and other special payroll requirements.
• Process third-party sick pay and bonus payrolls for hourly employees.
• Review payroll data for accuracy and resolve discrepancies prior to payroll submission.
• Email final pay statements to terminated employees in accordance with company procedures.
• Maintain complete and accurate payroll records, supporting documentation, and reports.

Time & Attendance Administration

• Administer the time and attendance system for hourly employees using Workforce Management (WFM) and Syteline.
• Review employee time records for accuracy and completeness prior to payroll processing.
• Work with managers and supervisors to resolve timekeeping issues, pay-rule questions, and other payroll-related discrepancies.
• Assist with system updates and employee or organizational changes that affect timekeeping and payroll.

Payroll Compliance & Audits

• Audit new hires and employee changes prior to each payroll processing cycle to ensure payroll information is accurate and properly entered.
• Maintain required payroll documentation and supporting reports for audit purposes.
• Participate in internal and external payroll audits and provide requested documentation and information.
• Ensure payroll processes comply with applicable federal, state, and local requirements and company policies.
• Maintain knowledge of multistate taxation requirements, employee tax withholding, and applicable payroll regulations.

Garnishments & Employee Payroll Changes

• Enter and maintain employee wage garnishments in accordance with applicable requirements and established procedures.
• Respond to garnishment inquiries and requests from employees, agencies, and other authorized parties.
• Review employee payroll changes for accuracy and ensure appropriate updates are reflected in payroll and timekeeping systems.
• Taxable Fringe Benefits
• Administer taxable fringe benefits and ensure appropriate payroll treatment and reporting.
• Process taxable benefits such as car allowances, phone allowances, lodging, and other applicable employee benefits.
• Coordinate with Human Resources and Finance as necessary to ensure accurate reporting and taxation of fringe benefits.

Quality, Safety & Compliance

• Comply with all quality, safety, health, environmental, and company requirements, policies, and procedures relevant to the position.
• Protect the confidentiality and security of employee payroll and personal information.
• Maintain accurate and organized payroll records in accordance with company retention requirements.
• Identify and communicate payroll issues that may affect employees, management, Finance, Human Resources, or compliance.

EDUCATION, TRAINING, EXPERIENCE:

• High school diploma or equivalent required
• 3+ years of payroll, timekeeping, HR, accounting, or related administrative experience preferred
• Experience processing payroll for hourly employees
• Experience with time and attendance systems
• Experience in a manufacturing or other high-volume hourly workforce environment preferred
• Experience with multistate payroll
• Experience with garnishments, off-cycle payrolls, bonus payrolls, and third-party sick pay
• Experience supporting payroll audits
• Experience with Workforce Management (WFM) and Syteline or similar payroll/timekeeping systems
• Experience with UKG or other payroll systems

CERTIFICATIONS, LICENSES, REGISTRATIONS: Payroll certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) is a plus

JOB KNOWLEDGE, SKILLS, ABILITIES:

• Working knowledge of federal and state payroll taxes and employee tax withholding
• Strong attention to detail and accuracy
• Ability to maintain confidentiality when handling sensitive employee and payroll information
• Strong organizational and time-management skills
• Ability to meet strict payroll deadlines
• Payroll accuracy and attention to detail
• Confidentiality and integrity
• Regulatory and compliance awareness
• Problem-solving and analytical skills
• Effective communication
• Customer service and employee support
• Ability to work independently
• Ability to collaborate effectively with Human Resources, Finance, management, and employees
• Ability to work effectively in a deadline-driven environment, particularly during payroll processing

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law.

Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture. This position may require working in potentially hazardous environments if you are traveling to a branch or plant location. Ensure that you follow all safety guidelines that are required when working in the field, branch or manufacturing facility.

This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:

• Sit for extended periods at a desk and work on a computer
• Use hands to finger, handle, or feel objects, tools, or controls
• Reach with hands and arms
• Talk and hear
• Occasionally lift and/or move up to 25 pounds
• Walk or stand periodically throughout the day
• Maintain sustained concentration on computer screens
• Work under deadlines with frequent interruptions

The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions."

Cactus Companies maintains a drug-free workplace and participates in E-Verify.