Network Bookkeeper

I3 Academy Network 
SCHOOL ACCOUNTANT/BOOKKEEPER 
SUPERVISED BY/REPORTS TO: Head of School or his/her designee (Chief Operations Officer) and Chief School Financial Officer/New Schools for Alabama 
JOB GOAL: To enhance the administration of the school's business affairs by performing the bookkeeping/accounting functions needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable, accounts receivable, and other functions as assigned.

QUALIFICATIONS: 
Must be a high school graduate from a regionally accredited school with a high school transcript or have GED equivalent and evidence of computer experience on application to be considered for the position. Associate degree or higher preferred.
Experience as a school or central office accountant/bookkeeper in a public school using   Nex Gen Accounting Software.
Demonstrated proficiency in oral and written communication skills. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups. 
Knowledge of computer network operations, data entry and retrieval using technology, and knowledge of bookkeeping procedures. Knowledge of Microsoft Office Programs: Excel, Word, Access, NexGen Financial Accounting system and other comparable or similar software. 
Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames. Ability to organize and maintain accurate records. 
Ability to exercise tact, courtesy, and initiative in dealing with students, parents, school staff, and the public.
Possess and demonstrate high ethical standards, accountability, and integrity and ensure compliance with local school financial standards.
Ability to meet the suitability criteria for employment under the Alabama Child Protection Act of 1999 and Act No. 2002-457. 
Ability to be punctual and maintain regular attendance.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL DUTIES: 
1. Provides training for principals, teachers and staff related to local school accounting policies and procedures. 
2. Maintains a complete and systematic set of records of all financial transactions of school funds. 
3. Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed. 
4. Records details of school financial transactions. Traces errors and records adjustments to correct charges or credits posted to accounts. 
5. Maintains financial records for all funds. Maintains and submits reports, records, and correspondence in a timely and accurate manner. 
6. Performs accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices, and timely payments to vendors.
7. Receives, counts, records, and deposits all monies collected from clubs, classes, departments, and athletic activities. Records funds submitted to school office daily to the appropriate revenue codes.
8. Approves Class Wallet purchases. May prepare requisitions for state and federal funds.
9. Serves as school Timekeeper. Prepares bi-weekly, monthly, and field trip payrolls. 
10. Prepares and submits bank deposits daily. 
11. Demonstrates knowledge of local school accounting policies and procedures. 
12. Maintains confidentiality regarding school/workplace matters. 
13. Reconciles monthly bank statements and subsidiary accounts for principals. Submits monthly financial reports on time. 
14. Routes all check requests and purchase orders with attached supporting documentation to the principal for approval and/or other appropriate school or central office personnel. 
15. Onboards all new employees, completes contract and payroll information, submits to NSFA for processing. 
16. Demonstrates initiative in the performance of assigned responsibilities; uses time wisely; works efficiently. Models and maintains high ethical standards. 
17. Keeps supervisor informed of potential problems, unusual events or work irregularities. 
18. Assists in the operation and maintenance of all office machines, copy machines and equipment to promote efficiency. Inventories and orders office supplies and materials as needed for daily operations.
19. Responds to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive manner. 
20. Reports absences and takes leave in accordance with Board policies and procedures. Is punctual to work and follows proper dress rules. 
21. Adheres to school system rules, administrative procedures, local Board policies, and state, federal regulations. 
22. Works well with all administrators, teachers, and other members of the team using good interpersonal skills, using tact, patience and courtesy. 
22. Answers office telephone, routes incoming calls, and responds appropriately to requests for information. 

LANGUAGE SKILLS: Ability to read and interpret documents including safety rules, attendance instructions, and school and district procedure manuals. Ability to write routine reports and correspondence.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Works in an office environment.

• Faces constant interruptions.

• Must be able to multi-task. 

EVALUATION Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Classified Employees. Evaluation will be by the Building Principal or his/her designee.

TERMS OF EMPLOYMENT  12- months (260 days). All positions are 8 hours per day. Daily work schedule will be determined by the Head of Schools or his/her designee. Work schedules are subject to change. May work extra hours on occasion when certain reports are due to the Central Office. At Will Employee subject to the Students First Act of 2011 and other applicable state and federal laws. 

SALARY: Negotiable based on experience. This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned.