Bookkeeper

Description: 

We are seeking a highly organized and computer-savvy Bookkeeper with experience in small business environments, preferably with a background in contracting or flooring industries. The ideal candidate will manage financial records, assist with payroll, accounts payable, and assist in reconciling work orders and invoices using various software platforms including QuickBooks Online and QFloors. You will play a key role in ensuring accurate bookkeeping, supporting the ordering and payment process, and interfacing with contractors as well as customers. This role requires strong attention to detail, problem-solving skills, and the ability to quickly learn new software systems. 

Responsibilities: 

• Maintain accurate bookkeeping records using QuickBooks Online and QFloors software. 

• Manage accounts payable, including paying contractors and processing tax invoices with proper coding. 

• Assist with payroll processing and signing checks timely and accurately. 

• Reconcile work orders, cross-check invoices, estimates, and categorize receipts to ensure accuracy. 

• Verify orders, shipments, and delivered materials match invoices and payment requests. 

• Assist with ordering materials and maintaining inventory records. 

• Provide basic phone support and greet customers professionally. 

• Utilize Microsoft Suite (Excel, Word, Outlook), OneNote, Office SharePoint, and other digital tools efficiently. 

• Learn and adapt quickly to new business software and internal systems. 

• Review, correct, and clean up current bookkeeping records and financial discrepancies. 

• Maintain confidentiality and integrity of financial and company information. 

• Collaborate with contractors and internal teams to ensure smooth financial and operational workflows. 

Requirements: 

• Proven experience in bookkeeping or similar role 

• Experience working with contractors or in the flooring/construction industry strongly preferred. 

• 2+ years experience QuickBooks Online is required; any QuickBooks experience considered. 

• Strong computer skills and comfort learning new software systems quickly. 

• Familiarity with Microsoft Office Suite, OneNote, and SharePoint. 

• Exceptional attention to detail and accuracy in numerical data handling. 

• Ability to decipher work orders, interpret invoices, and manage tax invoice coding. 

• Solid organizational and problem-solving skills. 

• Strong communication and interpersonal skills  

• Ability to work independently and prioritize multiple tasks effectively. 

• Reliable and trustworthy with a high level of integrity in handling financial matters. 

Job Type: FT or PT – flexible, Monday - Friday 

Job ID: 19785 

Wage: $20-$30 DOE 

Call A2Z Personnel in Hamilton (406) 363-0723 or Stevensville (406) 777-1662 for information regarding this position or to ask about our benefits, which include health coverage, retirement savings, and personal paid time off.  

A2Z Personnel is an equal-opportunity employer and is committed to promoting a diverse workplace. Applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The agency provides reasonable accommodations upon request to individuals with disabilities during all phases of the employment process, including the hiring process.  

For more information, view the Equal Employment Opportunity Poster and Americans with Disabilities Act Notice or visit: https://www.eeoc.gov/employees-job-applicants.