Legal Administrative Assistant (Tax Appeal)

Job Title: Legal Administrative Assistant (Tax Appeal)

Location: Fairfield, NJ 07004

Salary/Payrate: $45K-$50K annually bonus and AWESOME benefits!!!

Work Environment: Onsite

Term: Contract to Hire – Potential to convert to Full Time Employment after 6 months.

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client is seeking a Legal Administrative Assistant on a contract to hire basis at their offices in Fairfield, NJ 07004. The position will convert to full time employment after six months and will pay an annual salary of $45K to $50K plus a performance-based bonus and is eligible for overtime.

Overview:

The Legal Assistant provides support to attorneys and paralegals by handling administrative tasks and maintaining accurate records. The position requires excellent communication, organizational, and

multitasking skills to assist in the smooth functioning of the law firm.

Key Responsibilities:

• Manage legal correspondence, including drafting routine letters, memos, and reports.
• Organize and maintain client files, ensuring that all documents are filed correctly.
• Schedule meetings, depositions, and court hearings, and maintain the attorney's calendar.
• Perform basic legal research and fact-checking as needed.
• Monitor case deadlines and notify attorneys of upcoming obligations.
• Prepare assessments for their assigned states and compile necessary information in database for attorney review.
• Assists with distributing mail to designated teams and entering documentation into database.

Competencies:

• Drafts routine correspondence and legal forms.
• Maintains and organizes case files and client records.
• Manages scheduling for attorneys, including court appearances.
• Understand and utilize database and other software for documentation and preparing assessments.
• Files basic court documents.
• Serves as liaison with attorneys, court personnel, and internal staff.
• Tracks deadlines and provides timely reminders to attorneys.

Requirements:

• Associate’s degree or equivalent preferred.
• 2-3 years of experience as a legal assistant or in a law firm setting.
• Strong knowledge of legal terminology and document formatting.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office.