Junior Bookkeeper and Payroll Assistant

Job Summary: The Junior Bookkeeper and Payroll Assistant is a key player within the administration and finance department at Clements Centre Society. This position supports data entry functions, entering payroll-related information, accounts payable and accounts receivable-related documentation, and maintaining electronic and paper filing systems. This position reports to the Chief Financial Officer.

Key Duties and Responsibilities

Finance Support

• Codes source documents such as invoices and receipts to the appropriate accounts.
• Maintains and updates accounting records by performing duties such as recording and posting transactions in journals and the general ledger for accounts payable, accounts receivable and payroll.
• Maintains petty cash fund, receipt funds via electronic debit and credit, and purchase orders.
• Updates a variety of Excel workbooks to reflect financial transactions.
• Receives appropriately coded documentation from senior finance staff and enters invoices in [Sage 300] accounting software integrated with automated platforms.
• Sorts, enters, and files documentation related to accounts payable and accounts receivable.

Payroll Support

• Assists Payroll department with summarizing payroll information and filing employee documentation.
• Assists with the preparation of necessary reports to generate third party remittances, such as E.I., C.P.P. and WSBC.
• Support IT Manager with inventory and addressing employees’ IT needs
• Performs other related duties as required, including coverage as needed for reception desk and other administrative staff of comparable responsibilities.

Education, Training and Experience

• Grade 12, plus post secondary courses of up to two (2) years in areas such as bookkeeping, payroll or office procedures.
• Minimum of 2 years’ experience in similar roles, preferably within the non-profit sector.
• Demonstrated knowledge of Microsoft Office products (Outlook, Excel, Word, Teams) and accounting software (e.g. Sage 300). Experience with Bena Works and Sharevision would be an asset.
• Familiar with virtual file management, shared drives, and data-based management.
• Basic knowledge of diverse hardware/software setup.

Qualifications, Skills and Abilities
•     Demonstrated ability to:

          - operate related equipment
          - communicate effectively, both verbally and in writing
          - work independently and as part of a team
          - multitask, organize work, and deal with competing priorities
          - exercise confidentiality and have a compassionate approach
•     Attention to detail
•     Flexibility and adaptability to evolving scenarios inherent to the job
•     Physical and mental ability to carry out the duties of the position
•     Commitment to Clements Centre’s mission, vision, and strategic goals

Personal Attributes
•    Positive role model including modeling a healthy lifestyle
•    Empathy, warmth, and understanding
•    Ability to work effectively with staff, volunteers, and organizations
•    Current, satisfactory criminal record search

Please Note:

• This is a union position
• This is a 21–28-hour position; regularly 8:30 – 16:00 with a 30-minute unpaid lunch break
• Compensation for this potion aligns with Grid Level 10
• Competitive benefits package including extended health, dental, group life, LTD and Municipal Pension fund