Invoicing Specialist

Benefits:

• Competitive salary
• Salary range $20.00 to $25.00 per hour
• Health, dental, and vision insurance
• Retirement plan with company match
• Paid time off and holidays
• Professional development opportunities

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Verify service work orders, labor hours, parts used, and pricing before generating invoices.
• Ensure all billing information is complete and matches service documentation.
• Communicate with technicians, dispatch, and the parts department to resolve discrepancies in work orders or billing details.
• Resolve invoice-related issues promptly and professionally.
• Monitor outstanding invoices and assist with follow-ups. 
• Process adjustments, credits, and corrections as needed
• Assist with daily, weekly, and monthly billing reports and reconciliation.
• Support the accounting department with documentation, record keeping, and administrative tasks related to invoicing.

• Prior experience as an invoicing specialist, billing coordinator, accounts receivable clerk, or similar role (experience in HVAC, plumbing, or commercial kitchen repair is a plus).
• Strong attention to detail and accuracy when reviewing financial documents.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with invoicing systems. NetSuite is a plus
• Ability to manage multiple invoices and deadlines simultaneously.
• Basic understanding of billing procedures.
• Strong problem-solving skills with the ability to resolve invoicing discrepancies.
• Ability to work independently and collaboratively as part of a team.
• Ability to pass a satisfactory background screening and drug test.