Open to Internal Applicants Only

About the Role

The position is responsible for coordinating warrants for payroll and accounts payable and assisting departments as needed.

Core Responsibilities (a full job description is available to the right under job details)

• Prepare warrants, including auditing invoices and preparation for approval.
• Generate analysis report for payroll for the Treasurer for payment of taxes and for insurance premiums.
• Audit payroll.
• Maintain files on contracts in compliance with MGL Chapter 30B.
• Advise departments with questions regarding warrants, balances, reports, etc.
• Balance and address discrepancies with departments and vendors regarding invoices.
• Track invoices as required and verify proper charges are made.
• Calculate and create semi-annual telephone chargebacks to individual departments.
• Process transfers for departments as authorized.
• Train staff as needed.
• Perform a variety of related duties.

Minimum Qualifications

A High School Diploma, or equivalent is required. Three to five years of related experience is required. An equivalent combination of education and experience may be substituted for listed requirements at the discretion of the hiring authority.

Position Details

• Reports to: Town Accountant
• Pay/Classification: Clerical Union - Grade C8 
• Location: Town Hall, 1 Lafayette Street
• Schedule: Monday - Thursday. 8:00 AM - 4:30 PM; Friday 8:00 AM - 12:30 PM (35 hours weekly)

To Apply

Please complete a Town application via the website and attach resume and cover letter or by mail to Town Hall, 1 Lafayette Street, Wakefield, MA 01880. Applications will be received until the position is filled, with preference given to applications received by October 27, 2026. 

The Town of Wakefield is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran, genetic information, and other legally protected characteristics. The EOE is the Law poster is available for your reference.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact us at hr@wakefieldma.gov or (781) 246-6396 in advance to request assistance.