HVAC Parts & Supplies Pricing Analyst

About the Company:

Robert Madden Industries, LTD. is a family-owned heating and air conditioning wholesale distributor offering Carrier, Bryant, Payne, and Day & Night equipment, along with a wide selection of parts and supplies. Since 1979, the company has grown to serve customers across Texas, Oklahoma, and Arkansas while maintaining the personal, family-oriented culture it was founded on. With more than 40 years in the industry, Robert Madden Industries combines the resources and reach of a larger organization with the relationships and service of a family-owned business.

About the Role:

We are looking for a detail-oriented Parts & Supplies Pricing Analyst to manage contract pricing for our parts and supplies inventory. In this role, you will help drive vendor pricing negotiations through cost and market data analysis, provide internal pricing support to our sales organization, and assist in executing our go-to-market pricing strategy for the parts and supplies business. This is a great opportunity for an analytical, detail-oriented professional to have a direct, measurable impact on the bottom line.

Key Responsibilities

• Establish and maintain contract pricing for parts and supplies.
• Analyze historical pricing, market trends, and cost data to identify negotiation leverage and pricing opportunities.
• Build and maintain pricing models, cost comparisons, and vendor scorecards in Excel to support negotiation strategy and decision-making.
• Review and renew vendor contracts, ensuring pricing terms remain competitive and aligned with company margin targets.
• Monitor vendor performance, pricing compliance, and contract adherence; flag and resolve pricing discrepancies.
• Partner with purchasing, operations, and finance teams to align pricing strategy with inventory needs and business goals.
• Collaborate closely with the sales team, providing competitive pricing analysis and market intelligence to support their pricing and quoting decisions.
• Track industry pricing trends and supplier market conditions to proactively identify cost-saving opportunities.
• Prepare regular pricing reports, negotiation summaries, and cost-savings analyses for leadership.
• Maintain accurate, organized records of vendor agreements, pricing histories, and negotiation outcomes.

Qualifications

Required:

• Bachelor's degree required.
• 0-3 years of experience in pricing analysis, procurement, purchasing, or a related analytical role (internships and relevant coursework/projects will be considered).
• Strong proficiency in Microsoft Excel, including pivot tables, lookup functions, macros/VBA, and building pricing/cost models.
• Experience using AI tools (e.g., Copilot, ChatGPT, or similar) to support data analysis, reporting, or process efficiency.
• Solid data analytics skills, with the ability to interpret pricing and cost data to inform negotiation strategy.
• Comfortable working with and analyzing large data sets.
• Strong negotiation, communication, and relationship-building skills for working directly with counterparts, vendors, and leadership.
• Highly organized with strong attention to detail and the ability to manage multiple vendor relationships and contracts at once.

Preferred (a plus, not required):

• Experience in the HVAC industry.
• Experience in wholesale distribution.
• Familiarity with ERP or purchasing/inventory management systems.