Human Resources Coordinator - Payroll & Benefits

The Human Resources Coordinator – Payroll & Benefits is responsible for supporting the organization's payroll and benefits administration functions while assisting with employee lifecycle activities, HRIS administration, and general human resources operations. This position processes semi-monthly payroll, administers employee benefits, maintains HR records, supports onboarding and offboarding activities, and serves as a point of contact for employee inquiries.

The ideal candidate possesses strong payroll and benefits experience, excellent attention to detail, sound judgment, and the ability to maintain strict confidentiality. Preference will be given to candidates with experience utilizing Paylocity.

Position Title: Human Resources Coordinator – Payroll & Benefits

Department: Human Resources

Reports To: Human Resources Manager

FLSA Status: Non-Exempt

Schedule: Part-Time, up to 20 Hours Per Week

Work Arrangement: Hybrid/Remote

Compensation: $35.00 - $40.00 per hour, commensurate with experience

Benefits: This position is not eligible for benefits.

Essential Duties and Responsibilities:

Payroll Administration

• Process and support semi-monthly payroll for all employees in an accurate and timely manner.

• Review payroll data for accuracy, including earnings, deductions, taxes, direct deposits, and timekeeping records.

• Audit payroll records and resolve discrepancies prior to payroll processing.

• Process employee status changes, compensation updates, deductions, garnishments, and tax withholding changes.

• Generate payroll reports and support monthly, quarterly, and annual reporting requirements.

• Assist with year-end payroll activities, including W-2 processing and reconciliations.

• Support payroll audits and provide requested documentation for internal and external reviews.

Benefits Administration:

• Administer employee benefits programs, including medical, dental, vision, life insurance, retirement plans, and COBRA administration.

• Conduct benefits enrollment for new hires and qualifying life events.

• Serve as a liaison between employees and benefits vendors to resolve benefit-related inquiries.

• Maintain benefits records and ensure accurate deductions in payroll.

• Support annual open enrollment and employee benefits communications.

• Reconcile benefits invoices and assist with vendor reporting as needed.

Human Resources Operations:

• Assist with onboarding and offboarding activities, including employment documentation and system access.

• Maintain employee records and HRIS data integrity within Paylocity.

• Prepare and distribute employment-related documentation, including wage notices and acknowledgments.

• Respond to employee inquiries related to payroll, and benefits.

• Maintain confidentiality of employee information and records at all times.

• Collaborate with HR and Finance to ensure accurate employee and payroll data.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.

• Minimum of 3–5 years of payroll and/or human resources experience required.

• Experience processing payroll through Paylocity is strongly preferred.

• Experience administering employee benefits programs required.

• Knowledge of federal and New York State wage and hour laws.

• Proficiency in Microsoft Office Suite, including Excel.

• Strong analytical, organizational, and problem-solving skills.

• Excellent verbal and written communication skills.

• Ability to maintain strict confidentiality and exercise sound judgment.

Preferred Qualifications:

• Experience working in a nonprofit environment.

• Experience with semi-monthly payroll processing.

• Experience with HRIS systems and employee onboarding.

Physical Requirements:

• Ability to sit and work at a computer for extended periods.

• Ability to communicate effectively in person, by phone, and electronically.

• Ability to perform the essential functions of the position with or without reasonable accommodation.

Equal Employment Opportunity

YWCA White Plains & Central Westchester is an Equal Opportunity Employer and is committed to fostering a diverse, equitable, and inclusive workplace.