Full-Time Accounting Clerk

SUMMARY

Under the direction of the Accounting Manager and in accordance with established policies and procedures, full-time clerk is responsible for assisting the Accounting Department with overall support of the department’s accounting duties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

COMPETENCIES

• Demonstrates attention to detail
• Follows policies and procedures
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
• Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly and accurately
• Observes safety and security procedures; uses equipment and materials properly
• Manages competing demands; able to deal with frequent changes, delays, or unexpected events
• Reliable and is consistently at work and on time
• Follows instructions, responds to management direction; takes responsibility for own actions
• Displays honesty, integrity and trustworthiness
• Maintains complete confidentiality in all matters
• Competency in 10-key by touch 
• Able to work independently

RESPONSIBILITIES

• Prepare/scan/file supporting documents
• Assist with Monthly Reconciliations
• Performs support for all other accounting duties including but not limited to:
• Research
• Accurate and timely paper and electronic filing
• General office tasks assigned
• Assist with money counting
• Assist with payroll entries

At the direction of the Accounting Manager, assist with the annual appeal in the following areas:

• Assist with entering pledges from two appeals into the computer system
• Assist with entering monthly appeals payments received
• Assist with sending out monthly computer-generated statements

Help with month end including but not limited to:

• Supporting documents
• Recurring journal entries
• Emailing Holy Family Retreat Center invoices
• Follow-up with overdue invoices

Bank:

• Review bank reconciliations at month end
• Verify deposits
• Identify missing items
• Deposit and Loan System

Assist with data entry for:

• Accounts payable
• Staff Accountant
• Accounts Receivable

SUPERVISORY RESPONSIBILITIES 

This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. Ability to operate business office equipment and demonstrated competence in computer programs. Must be proficient in 10-key by touch.

LANGUAGE SKILLS 

Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY 

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER QUALIFICATIONS

Valid Texas driver’s license required.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, typical of an office with computers and printers.

This is a forty-hour per week full-time position. Office hours for this position are from 8:00 am until 5:00 pm Monday through Friday. Some evening work may be necessary.