Financial Analyst

Job Posting Title: Financial Analyst ---- Hiring Department: Recreational Sports ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose Analyze, manage, and improve financial systems and operations for Recreational Sports, providing leadership and support for accounting operations, reporting functions, reconciliations, and related processes. General Notes Must be eligible to work in the U.S. on a full-time basis without sponsorship. Responsibilities In collaboration with the Director of Business Services manage accounting and finance operations for an auxiliary unit. Oversee functions including general ledger, payroll, accounts payable, cash handling, and bank reconciliations. Monitor accounting activity for propriety of entries. Interpret and ensure compliance with University policies and procedures. Review and post gift transactions to ensure compliance with donor and University requirements. Assist with monthly and year-end financial reporting. Prepare a wide variety of reports and analyses including financial summaries, year-end projections, and utility cost and consumption analyses. Assist with annual departmental financial report. Review and evaluate unit financial activities and support systems, and implement changes to improve and maintain the effectiveness of operations. Apprise Director of Business Services of pertinent financial information and be responsive to needs of professional staff members pertaining to budgetary and financial issues. Oversee processing of departmental travel documentation including travel reimbursement system. Train staff on reconciliation for unrelated business income tax (UBIT) processing. As needed, assist Senior Software Developer/Analyst and Director of Business Services with UBIT reconciliation. Make recommendations for process improvement. Supervise multiple part-time accounting staff. Monitor and evaluate the performance and work of all team members to ensure accuracy and compliance. Oversee internal control systems to ensure compliance with departmental and university policies. Conduct annual internal control reviews, document findings, and prepare detailed reports. Required Qualifications Bachelor’s degree in Accounting, Finance, Business Administration or a related field with at least five years of relevant experience. Proficiency in Microsoft Office, particularly Excel, and a strong understanding of the uses and capabilities of data processing equipment are essential. Strong communication skills, the ability to resolve complex issues, and a commitment to providing excellent customer service are also required. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Masters degree and at least five years of relevant experience. The ideal candidate will have experience in a university or higher education environment, particularly in managing accounting functions and staff. Advanced knowledge of university-specific systems, such as Workday, Banner, PeopleSoft, and DEFINE (Mainframe) system, is highly desirable. Additionally, experience in recruiting, training, and mentoring an accounting team, including student employees, is preferred. A demonstrated ability to monitor productivity, improve efficiencies, and document process changes is advantageous. Salary Range $60,000+ depending on qualifications Working Conditions Occasional weekend, evening, holiday and overtime work required. Regular and punctual attendance in the workplace is required and work additional hours when required. This position’s work location is on The University of Texas at Austin campus; however, due to the nature of this position, the incumbent may periodically be required to work remotely, including occasional work while out of the office on leave (excluding Family Medical Leave unless permitted to work intermittently). Position is security sensitive. Position is exempt classified. Continuously maintain and adhere to the department's Vision, Mission and Values, Performance Standards and Communication Credo. Comply with departmental and university policies and procedures, and all other university and system rules and regulations. Security sensitive position. Position is a Campus Security Authority pursuant to the Clery Act and University policy, and a Responsible Employee pursuant to Title IX and University policy. Work around standard office conditions, in a shared office space. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Continuous sitting. Lifting and moving (boxes of records), reaching, pushing, pulling. May work around chemical fumes. Exposure to alarms, fumes, large crowds and noise. Work under stress, as a team member, independently and with overlapping projects. Work independently with limited direction, with large number of people, and in shared office space. Maintain ability to interact cooperatively with staff and participants, communicate effectively both in written and verbal form, have direct customer contact, be flexible, maintain accuracy, think creatively and use initiative, be supervised, adhere to University and departmental policies and procedures, organize time and documents effectively, perform multiple tasks, function capably in a complex organizational structure with fast-paced working conditions, wear appropriate office attire, make independent judgments, maintain confidentiality, maintain professional demeanor, delegate tasks, provide leadership, supervise others, and maintain knowledge required to perform professional duties. Work is in-person on the main campus in Gregory Gym. Hours are Monday – Friday, from 8 AM – 5 PM. Required Materials Resume /CV 3 Work references; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.