Financial Analyst 2

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Job Title: Financial Analyst 2
Agency: Georgia Vocational Rehabilitation Agency
Job Requisition ID: JR0000007226
Shift: Day (United States of America)
Compensation Details: $50,000-$55,000

Job Description: Summary/Objective

The Disbursement & Settlement Analyst is responsible for performing and monitoring agency disbursement and settlement activities to ensure payments are processed accurately, timely, and in accordance with established financial policies, procedures, internal controls, and applicable state and federal requirements. The position performs payment processing, settlement activities, transaction review, reconciliations, exception research, and related financial system functions. The Analyst works closely with Accounts Payable, Revenue, General Ledger, Budget, Grants, Procurement, and program staff to resolve payment and settlement issues. The position is responsible for the accurate execution and documentation of assigned disbursement and settlement activities and escalates unusual, high-risk, or unresolved issues to the Accounting Manager.

Primary Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Disbursement Processing

• Process authorized disbursement transactions in accordance with established procedures.
• Review payment transactions for completeness, proper authorization, supporting documentation, and appropriate coding.
• Verify required financial system information is available before processing payments.
• Monitor payment transactions for errors, exceptions, or system issues.
• Research and resolve routine payment processing discrepancies.
• Ensure payment transactions are processed within established deadlines.
• Maintain complete documentation supporting disbursement activities.

2. Settlement Processing

• Perform assigned settlement activities within the agency's financial management system.
• Review transactions included in settlement runs for completeness and accuracy.
• Monitor settlement processing and identify rejected, failed, or exception transactions.
• Research settlement discrepancies and coordinate appropriate corrections.
• Ensure settlement activity is properly posted and reflected in the general ledger.
• Maintain settlement records and supporting documentation.
• Escalate unresolved settlement issues to the Accounting Manager.

3. Payment and Financial System Review

• Review payment transactions and related system information for accuracy.
• Confirm appropriate accounting and funding information is present before processing.
• Monitor system-generated exceptions and payment holds.
• Coordinate with appropriate fiscal staff to resolve errors.
• Assist with financial system testing related to payment and settlement functionality.
• Document recurring system issues and recommend process improvements.

4. Reconciliations

• Perform assigned daily, weekly, and monthly reconciliations.
• Reconcile disbursement and settlement activity to the general ledger and supporting records.
• Identify and research discrepancies between payment records, settlement activity, and ledger balances.
• Document reconciling items and corrective actions.
• Escalate aged or material reconciling items to the Accounting Manager.
• Maintain reconciliation schedules and supporting documentation.

5. Payment Exceptions and Problem Resolution

• Monitor rejected, returned, suspended, or otherwise unsuccessful payment transactions.
• Research the cause of payment exceptions.
• Coordinate with Accounts Payable, vendors, Budget, Grants, Procurement, and other applicable personnel to resolve issues.
• Track unresolved payment exceptions through completion.
• Identify recurring payment problems and communicate trends to the Accounting Manager.
• Ensure corrections are properly documented and processed.

6. Cash and Banking Support

• Assist with daily monitoring and reconciliation of agency disbursement activity.
• Support reconciliation of payment activity to bank and financial system records.
• Research differences between bank activity and financial system transactions.
• Assist with monitoring outstanding and returned payments.
• Maintain supporting schedules for cash and disbursement activity.
• Escalate unusual or significant cash-related discrepancies.

Competencies

• Knowledge of accounting transaction processing.
• Ability to understand payments, settlement, and reconciliation process.
• Strong attention to detail
• Research and identify unusual transactions.
• Skilled in the use of Workday GA@work, Microsoft applications (Excel, Word, PowerPoint, etc.)
• Ability to think critically and problem-solve independently.

Supervisory Responsibility

Yes

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. This position occasionally requires long hours and weekend work.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Preferred Education and Experience

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Progressive professional experience in accounting, financial management, or fiscal administration.
• Demonstrated experience with general ledger, accounting entries, and reconciliations.
• Experience analyzing complex financial transactions.
• Knowledge and experience in Georgia state government operations, including legislation, budgetary, financial, and statewide reporting processes.
• Experience with federal grant compliance, including 2 CFR Part 200.
• Professional certification such as CPA, CFA or another relevant financial management credential.
• Knowledge of Vocational Rehabilitation (VR) program activities and federal funding requirements.
• Experience in tracking and analyzing general and amended fiscal year budgetary process, as well as proposed legislation to determine how proposed changes impact program goals, objectives, and service delivery.
• Minimum of two (2) years’ experience managing multiple funding streams.
• Knowledge of cost principles and cost-allocation.
• Minimum of two (2) years’ experience utilizing TeamWorks Financials/HCM, including reports and queries.
• Minimum of two (2) years’ experience in analyzing data and information to draw conclusions and make recommendations based on analysis.

PERFORMANCE EXPECTATIONS

The Disbursement & Settlement Analyst will be evaluated based on:

• Oversee accounting-related financial transactions and reconciliations.
• Compliance with federal grant requirements and applicable fiscal regulations.
• Ability to protect confidential financial data.
• Effective implementation of GA@WORKS transactions.
• Support the agency's financial stewardship responsibilities and commitment to accountability and transparency.

Additional Eligibility Qualifications

None required for this position.

Work Authorization/Security Clearance

As a condition of employment with Georgia Vocational Rehabilitation Agency, you must successfully complete a mandatory federal and national background check, pre-employment testing, and additional checks required for your job.

AAP/EEO Statement

GVRA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GVRA

The Georgia Vocational Rehabilitation Agency operates five integrated and interdependent statutory programs that share a primary goal - to help people with disabilities to become fully productive members of society by achieving independence and meaningful employment. Our programs impact both employers and job seekers. Our bottom line is to tailor our services to fit your needs. And our promise to you is consistent professional service with responsive and responsible follow-up.

Minimum Qualifications:

Associate degree in a related area from an accredited college or university and two (2) years of professional job-related experience in accounting, billing, and collection systems or claims; or two (2) years of professional job-related experience in general accounting, billing, and collection systems and/or claims; or one (1) year of experience at the lower level Financial Analyst 1 (FIP060) or position equivalent.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.