Executive Director of Finance & Accounting

General Description:

The Executive Director of Finance & Accounting provides operational support to the organization. The Executive Director of Finance & Accounting supervises the finance department and is the chief financial spokesperson for the organization. This position reports to the Chief Executive Officer (CEO) and leads/assists in strategic and tactical matters as they relate to fiscal planning, management, analysis, funding, and reporting.

Essential Functions:

• Reports directly to the Chief Executive Officer (CEO) and leads/assists on all matters as they relate to budget management, financial planning and analysis, forecasting, financing and accounting. 
• Serves as the financial spokesperson for the organization.
• Communicates and presents financial results to relevant audiences, including organization updates, stakeholder updates, board updates, and materials.
• Oversees the finance and accounting department.
• Coordinates and directs the preparation of financial forecasts, metrics, benchmarks, and KPIs, and analyzes and reports variances. Makes recommendations as deemed necessary.
• Owns the organization's financial plan, including regular updates and adjustments to financial projections and communication of key elements to the management team.
• Oversees the production of monthly reports, including reconciliations, as well as financial statements and cash positions for use by management.
• Oversees the completion of monthly/quarterly budget vs. actual variance analysis and drives accountability across the company. Drives the quarterly/annual budgeting and planning process, as well as long-range financial planning. Plans for the downside and finds opportunities for upside.
• Oversees the maintenance of the inventory of all fixed assets, including assets purchased, and assuring all are in accordance with regulations.
• Optimizes cash flow and handles treasury management. Monitors cash balances and cash forecasts.

• Directs activities related to efficient cash collection and vendor payments and overall cash management and cash forecasting.
• Oversees the preparation and submission of grant-related documentation, including compliance with related financial requirements. 
• Reviews and approves capital expenditure requests.
• Responsible for the coordination of year-end audits and preparation for independent auditors.
• Develops and maintains systems of internal controls to safeguard the financial assets of the organization. 
• Ensures the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state, and other required schedules.
• Ensures adequate controls are installed and that substantiating documentation is approved such that processes pass independent and various audits.
• Oversees payroll activities for staff, inclusive of wages, gratuities, and salaries for staff.
• Maintains and improves upon current accounting infrastructure to scale with business growth, including documentation of policies and procedures.
• Reviews and approves vendor contracts and agreements.
• Oversees the maintenance and renewals of business licenses and operational permits.
• Trains the finance department and other staff to raise awareness and knowledge of financial management matters.
• Assists the CEO in identifying new opportunities and drafting of prospective programmatic budgets.
• Responsible for the overall banking and insurance relationships manage strategies as it relates to general liability, property insurance, professional insurance, cyber insurance, fiduciary insurance and contracts as well as benefits.
• Ensures that the company complies with all legal and regulatory requirements.
• Provides both operational and programmatic support to the organization. 
• Approves operational and capital requisitions. 

Minimum Qualifications:

Bachelor’s degree in Accounting, Finance, Economics, Business or Public Administration or a field related to the work and five (5) years of full-cycle accounting in ERP (Month-End Close, Year-End Close, Audits, Accruals, Reconciliation, Fixed Assets, Payroll, Capital Expenditure) required. 

Experience and Education Substitutions:

• Experience working in a non-profit and/or ERISA environment preferred.
• An equivalent combination of formal education and appropriate related experience may be considered.

Licensing and Certification:

• CPA certification is strongly preferred.

Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be obtained from an accredited educational institution.

Why You’ll Love Working Here:

We’re committed to supporting our employees both at work and beyond. Full-time team members enjoy generous PTO and holiday pay, company-paid medical, dental, and vision coverage, and a fully funded pension plan to help you plan confidently for the future.  On-call employees may also qualify for select benefits based on employment status and hours worked.