Executive Director, Finance (Manager IV, Accounting)

Job Summary

Directs accounting and financial aid activities of the institution by managing personnel and providing guidance on the development of budgets and financial reports. Provides input for, and manages the implementation of, accounting policies and systems to ensure accurate, timely budgeting and financial reporting. Lead the student financial functions of student and third-party account receivables.

Job Duties:

• Develops, implements, and monitors the budget for all fund groups.
• Plans and directs accounting operations, coordinates data management and accounting reporting efforts.
• Responsible for ensuring student and third-party account receivables on student accounts are collected in a timely and professional manner consistent with KCTCS policy and procedure.
• Payment plans, and disbursements are enrolled and disbursed in accordance to KCTCS policy and procedure.
• Approves all accounts payable documents
• Ensures that KCTCS purchasing policies are enforced
• Serves as procurement administrator for the college
• Provides ongoing training sessions to ensure that all personnel are informed of the KCTCS purchasing policies and procedures.
• Completes correction/transfer journals when needed.
• Responsible for ensuring all cash is appropriately collected and posted
• Serves as contact for local depository institutions
• Ensures that local cash handling procedures are implemented
• Ensures daily deposits are entered correctly and timely and reconciles back accounts, credit card accounts
• Works with KCTCS Internal Auditor during audit periods
• Special projects related to budget analysis and complete correction/transfer journals as needed.
• Verifies inventory is maintained and reconciled per KCTCS business procedures and all other duties as assigned.
• Provides senior leadership to the Business Office and Financial Aid.
• Supervises managers and directors in these areas and develops staff to include cross training for distribution of expertise.
• Provide leadership as subject matter expert and liaison regarding financial analysis and business operational topics, provides status updates, and recommends process improvements.
• All other duties as assigned.

Minimum Qualifications:

• Bachelor's degree or equivalent and 5-7 years in job family. Degree in accounting, finance or business management.
• Seven (7) years of progressively responsible experience in accounting, finance, budgeting, business operations, or financial management.
• Experience developing, managing, and monitoring complex budgets and financial reporting processes.
• Experience interpreting and applying financial policies, procedures, regulations, and internal controls.
• Three (3) years of supervisory or management experience leading professional staff and organizational operations.
• Experience using financial management systems and advanced financial analysis tools.
• Detail-oriented, self-motivated, ability to work independently and adapt seamlessly to fast-paced, dynamic environments.
• Skilled in engaging and supporting students from different cultural and socioeconomic backgrounds.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities effectively and meet tight deadlines.
• Proficiency in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word)

Preferred Qualifications:

• Master's degree or equivalent
• Experience with financial aid, student accounts, procurement, or business office operations.
• Experience with enterprise financial systems and process improvement initiatives.
• CPA, CMA, or other relevant professional certification.
• Previous experience in a community college setting

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.