Executive Administrative Assistant to Chief Financial Officer

Education/Certification:

• Required:  High School Graduate
• Preferred:
  • Advanced Business/Secretarial Training
  • Two years college business courses

Technology Proficiency:  Level 2

• Software productivity tools (i.e. Microsoft Office)
• E-mail
• Printers
• Proficient in job-related financial system applications

Experience:

• Required:
  • Proven performance in position with similar responsibilities
  • Five years secretarial experience at the administrative level
• Preferred: Experience in the educational field

Personal:

• Strong organizational skills
• Effective in oral and written communications
• Ability to work efficiently and professionally with diverse groups and individuals
• Ability to exercise significant independence and initiative in the performance of responsibilities.
• Proficient in typing, spelling, filing, and use of office machines
• Advanced expertise with word processing and spreadsheet software

Function

The Executive Administrative Assistant performs office management duties, which require using good judgment, communication skills and knowledge of the District's policies and procedures. Office management duties include exercising the initiative for efficient operations. Also, serves as the contact person for information concerning the Office of Finance.

Reports To:

Chief Financial Officer

Responsibilities:

Maintain Office Efficiency:

• Develops system to track projects and recurring duties of office staff
• Monitors timeliness of projects and duties.
• Proofs correspondence for accuracy and disseminates as appropriate.
• Notifies staff of upcoming projects and duties as normally scheduled.

Maintain Office Records:

• Maintains an up-to-date filing system.
• Opens and distributes mail for the Office of Finance.
• Transfers and disposes records according to the records retention plan.
• Ensures protection and security of files and records.
• Performs duties relating to annual items, such as audit and budget.

Maintain Office Services:

• Ensure all office supply inventory is ordered and equipment is properly supplied and repaired as needed.
• Prepares payroll timesheet reports weekly
• Processes and organizes the employment of personnel for the Office of Finance.

Other:

• Performs other job-related duties as assigned

SUPERVISORY RESPONSIBILITIES: Not Applicable.

WORKING CONDITIONS:

• Ability to effectively concentrate and perform various tasks simultaneously
• Ability to communicate effectively (verbally & written)
• Light lifting

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Job Description Revised: July 10, 2024

For assistance or more information, see our Jobs and Applications Page
or you may contact:
CCISD Human Resources - (361) 695-7250
Auxiliary Applicant Tracking / Applications
CCISDhr@ccisd.us
CCISD Human Resources
801 Leopard
Corpus Christi, Texas
(Please include the Job Posting Number with any correspondence.)
Salary: CLES/407: $23.45 minimum/hour (individual salary calculation is based on applicable experience)
See the CCISD Salary Schedule handbook for information regarding initial salary placement.
Days: 226