EFD Accountant III - Project Cost Accountant

Primary Function

The Accountant III performs a variety of complex accounting assignments requiring independent judgment in support of NASA government contracts. Responsibilities include payroll administration, labor compliance, accounts payable, expense reporting, contract reporting, and employee roster administration. The position ensures compliance with Company policies, Collective Bargaining Agreements (CBA), Service Contract Act (SCA) requirements, DCAA labor accounting standards, and contractual requirements while providing operational accounting support to assigned contract locations.

Essential Duties

• Review and validate weekly payroll for assigned contract locations to ensure compliance with Company policies, Collective Bargaining Agreements (CBA), Service Contract Act (SCA) wage determinations, and contractual requirements.
• Analyze payroll data to identify discrepancies involving employee pay rates, labor premiums, labor charging, placeholder charge codes, and payroll exceptions prior to payroll submission.
• Review, research, and process employee timesheet corrections.
• Review employee timekeeping records and supporting documentation to ensure compliance with DCAA labor accounting requirements.
• Maintain employee rosters for assigned contract locations to ensure payroll and labor records remain accurate and current.
• Prepare and submit contractual labor reporting in accordance with established reporting requirements.
• Review and process employee expense reports for compliance with Company policies, contractual requirements, and applicable regulations.
• Administer the accounts payable process for assigned contract locations by preparing invoice packages, validating supporting documentation and accounting classifications, coordinating processing with Corporate Accounts Payable, and performing invoice review and approval.
• Research and resolve payroll, labor, accounts payable, and expense reporting discrepancies by coordinating with employees, supervisors, Human Resources, Program Management, Corporate Accounting, and other stakeholders.
• Maintain complete and accurate accounting records and supporting documentation for audit and compliance purposes.
• Recommend and implement process improvements to enhance efficiency, accuracy, internal controls, and regulatory compliance.
• Provide accounting support for additional government contract accounting functions and special projects as assigned.
• Perform other related duties as assigned.

Supervisory Responsibilities

• None

Desired Knowledge, Skills & Abilities

• Knowledge of accounting principles, practices, and government contract accounting.
• Knowledge of payroll administration, labor accounting, and accounts payable processes.
• Knowledge of DCAA labor accounting and timekeeping requirements.
• Working knowledge of Collective Bargaining Agreements (CBA) and Service Contract Act (SCA) wage determinations preferred.
• Proficient in Microsoft Office Suite with advanced Microsoft Excel skills, including formulas, PivotTables, lookups, filtering, and data analysis.
• Ability to analyze accounting and payroll data, identify discrepancies, and recommend corrective actions.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet recurring weekly and monthly deadlines.
• Ability to interpret and apply Company policies, contractual requirements, and accounting procedures.
• Strong attention to detail with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills with the ability to work effectively with employees, management, customers, vendors, and corporate departments.
• Ability to exercise sound judgment and work independently with minimal supervision.
• Ability to learn and effectively utilize enterprise accounting, payroll, reporting, and document management systems.
• Ability to maintain confidentiality while handling sensitive payroll and employee information.
• Ability to interpret and apply payroll rules, labor policies, contractual requirements, and regulatory guidance to ensure accurate and compliant payroll processing.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and relevant experience.
• Minimum of four (4) years of progressively responsible experience in accounting, payroll, accounts payable, or related financial operations.
• Experience reviewing, analyzing, and reconciling payroll, accounting, or financial data to identify and resolve discrepancies.
• Experience supporting payroll administration, labor accounting, accounts payable, expense reporting, or contract reporting functions.
• Ability to interpret and apply accounting principles, Company policies, contractual requirements, and regulatory guidance.
• Intermediate proficiency with Microsoft Office Suite, including Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Ability to prioritize multiple assignments while meeting recurring weekly and monthly deadlines.
• Strong verbal and written communication skills with the ability to interact professionally with employees, management, customers, vendors, and corporate departments.
• Ability to exercise independent judgment while maintaining a high degree of accuracy and attention to detail.
• Ability to obtain and maintain any required Government Security Clearance, if applicable.
• Experience supporting NASA, DoD, or other Federal Government contracts. (Preferred)
• Experience with DCAA-compliant labor accounting and timekeeping requirements. (Preferred)
• Experience interpreting and applying Collective Bargaining Agreements (CBA) and Service Contract Act (SCA) wage determinations. (Preferred)
• Experience supporting payroll administration in a union or government contracting environment. (Preferred)
• Experience utilizing enterprise accounting, payroll, timekeeping, reporting, and document management systems. (Preferred)

Working Environment

This position is performed in a professional on-site office environment located on an active airport facility. The role requires prolonged computer use, attention to detail, and frequent interaction with employees, management, customers, and corporate departments. Employees may be required to access operational areas of the facility and must comply with all company, customer, and airport safety and security requirements.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.