Driver Payroll

Interested in climbing aboard with the Syfan Team?

Essential Duties:

• Audit trip sheet for miles, destinations and notes.  Compare destinations with computer for accuracy
• Audit bills then invoice customer
• Verify bills of ladings with trip sheet are correct, invoice customer
• Process and print customer invoices
• Understand how each driver/owner is to get paid and approve payment for each load
• Make necessary copies for scanning to be performed
• Process company driver payroll on a bi-weekly basis and owner/operator payroll on a weekly basis
• Audit trip sheets with daily fuel invoices for fuel and mileage tax
• Handle all communications with drivers concerning payroll issues
• Maintain driver advances, loans and/or escrows
• Other projects and tasks assigned by manager

Audit Outside Carriers Invoices & Process for Payment/Billing

• Audit the Carriers invoice and verify pay for accuracy
• Process payment to outside carriers
• If there is an overbill, send email to Carrier Sales for disposition
• Any issues with invoices, will contact carrier
• Make necessary changes based on Change Notice from Carrier Sales
• Audit drivers name, tractor, trailer, shipper and consignee, movement notes and load notes
• Audit for prepaid or collect shipments
• Audit bill of lading for receiver signature for each drop
• Audit for unloading and verify unloading receipt
• If no unloading receipt, call to obtain a copy
• Audit customer rate confirmation
• Verify Comchecks
• Invoice Customers with all the necessary paperwork
• Handle Carrier calls and email requesting payment status
• Other job duties as needed

Skills/Experience

• Thorough knowledge of clerical accounting and bookkeeping procedures as applied to verifying and posting financial data
• Knowledge of standard office procedures and practices
• Strong mathematical skills
• Good data entry skills
• Ability to operate basic office equipment
• Ability to understand and follow instructions
• Competence in Excel and Word
• Knowledge of Business Accounting Reports
• Able to work in a team environment
• Good communications service
• Able to work time as needed for success of the business
• Other projects and tasks assigned by manager

Education/Training:

• Highschool Diploma/GED Equivalent Required
• 1-4 years DOT and Trucking experience preferred
• 1-4 years driver payroll experience preferred
• 1-4 years of general accounting experience in a manufacturing/business environment or equivalent education and experience preferred

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stoop as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

Some flexibility in hours is allowed, but the employee must be available during the "core" work hours.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)