Director of Payroll and Accounts Payable

Richland County School District One, South Carolina
Classification Description 

Classification Title: Director 
FLSA Status:   Exempt
240 days
Salary Range: 

Bachelors: $92,353.00 - $119,811.00

Bachelors+18: $96,912.00 - $125,723.00

Masters: $101,685.00 - $131,936.00

Masters+30: $106,695.00 - $138,451.00

Doctorate: $111,940.00 - $145,310.00

GENERAL STATEMENT OF JOB 

Under limited supervision, assists the Executive Director of Finance in the planning, organizing, coordinating, and directing the financial activities of the district. Oversees Payroll and Accounts Payable functions. Manages and directs accounts payable, employee benefits accounting, and payroll operational areas. Reports to the Executive Director of Finance. 

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS                                

• Assists with the supervision of operation of Accounts Payable and Payroll, and Federal and State reporting, assigns workloads and establishes work schedules, and directs and supervises duties of assigned professional and clerical staff. Managerial duties include but not limited to assigning, reviewing, and planning work of other; maintaining standards; coordinating activities; allocating personnel; selecting new employees; acting on employee problems; and recommending and approving employee transfers, promotions, discipline, and discharge.
• Supervises the work of subordinates to maintain a system of control to ensure that expenditures do not exceed budgetary appropriations.
• Maintains and reviews the accountability of PEBA and SC State ORPs.
• Advises department heads and other District officials on financial matters.
• Prepares budget for the disbursements; assists with District budget estimates and budget preparation.
• Works with Information Technology Department personnel regarding changes to existing computer systems i.e., ERP and Kronos timekeeping system or the implementation of new computer system to increase efficiency and accuracy of data processing and record keeping.
• Develops accounts payable and payroll production schedules.
• Supervise and reviews state, federal, and local payroll quarterly and annual reporting (i.e., 941s, S.C. Employment Commission quarterly reporting, W-2s, 1099s, etc.)
• Ensures the proper preparation of reports and documents requested by the Superintendent Executive Team, Board of School Commissioners, and Administration.
• Reviews and monitors internal controls over the Accounts Payable and Payroll functions to ensure there are checks and balances in place.
• Keeps abreast on current IRS, State, and local regulations and laws as it relates to Accounts Payable and Payroll.
• Develops and monitors district wide accounting and payroll policies and procedures.
• Responds to customer problems and concerns, and maintains open communication with principals, administrators, parents, and other District personnel.
• Receives, reviews, prepares, and/or submits various records and reports including management reports, disbursement requests, expenditure forms and reports, payroll transactions, job applications, performance appraisals, procedures, purchase orders, spreadsheets, audit reports, memos, correspondence, etc.
• Operates a variety of equipment such as a computer, printer, calculator, copier, fax machine, telephone, etc.
• Interacts and communicates with various groups and individuals such as immediate supervisor, subordinates, District administrators and staff, vendors, and the public. 

Minimum Training and Experience

Requires a bachelor's degree in accounting, finance or management supplemented by five years or more in public finance administration, or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

Additional Job Functions

• Processes and transmits payroll tax payments, W-2s and 1099s.
• Audits pay and vendor transactions.
• Performs general administrative/clerical tasks, including but not limited to, copying, and filing documents, answering the telephone, faxing information, etc.
• Performs other related duties as required by Executive Director of Finance