Director of Payroll

Director of Payroll
STARTING DATE: July 1, 2027
DEADLINE: July 20, 2026 at 11:59 pm
CONTRACT YEAR: 242 contract days, 24 vacation days
SALARY: $114,561 - $175,534 Depending on qualifications and experience. 
CONTACT:  

• Bea Twede
• Phone: 385-579-6003
• Email: btwede@aspenpeaks.org 

Purpose Statement 
The job of Director of Payroll is done for the purpose of assisting the Director of Finance (Assistant Business Administrator) in providing leadership, operation and management of all payroll and budget operations; of leading and supervising payroll functions, employees and coordinating the successful distribution of payroll. Specific responsibilities include training, evaluating and supporting the payroll team; performing all activities required to produce employee payroll(s); preparing preliminary and final payroll reports, spreadsheets, and funds distribution accurately, timely and in accordance with established practices and regulatory requirements; and responding to inquiries and/or requests for data and/or reports. Provides assistance to the Director of Finance as directed, preparing financial reports and analysis. This job reports to the Director of Finance for Aspen Peaks School District.   
Essential Functions 

• Assists auditors in providing requested payroll information for the purpose of providing supporting documentation and/or information on internal processes that is required for audit.
• Authorizes monthly payments to insurance companies for the purpose of ensuring ongoing insurance coverage for employees and their families.
• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, vendors, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Confers with a variety of internal and external parties (e.g. city/state/federal agencies, vendors, attorneys, etc.) for the purpose of gathering or communicating information required for the accurate processing of payroll.
• Contributes information and recommendations regarding strategic plans and reviews for the purpose of providing information and assisting in decision making in order to more effectively meet the District's goals and objectives.
• Coordinates the payroll process with other departments and sites for the purpose of processing in compliance with established guidelines and payroll schedules.
• Determines payroll liabilities (e.g. entering federal and state income and social security tax information, retirement fund transfers, direct deposits, wage assignments, garnishments, etc.) for the purpose of maintaining accurate records and remitting payroll related information in a timely manner.
• Develops an appropriate system of internal controls for the purpose of ensuring that all payroll processes and records are properly safeguarded and that the records and reports are accurate and complete.
• Establishes payroll schedules (e.g. submission deadline dates, work weeks for each pay period, etc.) for the purpose of conveying information to facilitate timely receipt and processing of payroll data in compliance with regulatory guidelines, applicable laws, policies and procedures.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing payroll transactions.
• Leads payroll team employees (e.g. selecting, orienting, training, assigning, scheduling, coaching, counseling, correcting and evaluating employees, communicating job expectations; planning, monitoring, appraising job contributions, recommending compensation actions, etc.) for the purpose of ensuring that standards are achieved and performance is maximized.
• Maintains a variety of payroll-related documents, files and records (e.g. changes to employee information, retirement benefit eligibility, benefit and voluntary deductions, required procedures, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintains master payroll system data (e.g. salary schedules, tax information, leave policies, etc.) for the purpose of ensuring accurate payroll processing in compliance with all current applicable laws, policies and procedures.
• Monitors assigned payroll activities for the purpose of ensuring compliance with established financial, legal and administrative requirements.
• Organizes informational and training meetings (e.g. annual or semi-annual trainings for all District employees involved with the payroll process, monthly meeting/training for district payroll team, etc.) for the purpose of providing information, receiving input, and ensuring that all applicable laws, policies and procedures are understood and followed.
• Participates in meetings, workshops and seminars and reviews professional publications for the purpose of maintaining professional and technical knowledge, establishing personal networks, benchmarking state-of-the-art practices, and participating in professional societies.
• Performs a variety of, sometimes complex, payroll-related activities (e.g. wage garnishments, performing year start and year end procedures, verifying time records, balancing payroll accounts, initiating journal entries, etc.) for the purpose of producing accurate and timely payroll checks, electronic transfers and related reports in compliance with all applicable laws, policies and procedures.
• Prepares a variety of payroll-related documents, reports and summaries (e.g. journal entries, voided and reissued checks, legal and administrative requirements, stop payments, contracts, direct deposits, retirement plan transfers, payroll register, state and federal reports, payroll tax reports, etc.) for the purpose of documenting activities, providing written reference, and conveying information.
• Processes payroll with a wide variety of payroll documents and general fiscal information (e.g. time sheets, withholding information, required state and federal payroll reports, account distributions, additions and other changes to employee pay, employee contributions, share of benefit cost deductions, direct deposits, etc.) for the purpose of issuing payroll checks; disseminating information to appropriate parties and/or documenting payroll related data in accordance with regulatory requirements and established accounting guidelines.
• Provides a wide variety of payroll-related information (e.g. annual budget data, monthly annual and/or semi-annual trainings, etc.) for the purpose of ensuring related financial information is accurate, all applicable laws, policies and procedures are followed, and appropriate information is available when needed.
• Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, payroll reconciliation, leave balances, liability accounts, etc.) for the purpose of maintaining accurate account balances, complying with established guidelines, taking appropriate action and/or responding to requests.
• Remits tax payments (e.g. collecting and verifying data, preparing federal, state and local tax reports, preparing W-2 statements, documenting transmittal, etc.) for the purpose of ensuring that all applicable laws, policies, and procedures are met in an accurate and timely manner.
• Researches discrepancies of payroll information and/or documentation (e.g. incorrect paychecks, tax reports and compliance documents, etc.) for the purpose of auditing information, resolving discrepancies and/or identifying procedural problems.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments. ? Responds to inquiries regarding a variety of procedures and requirements (e.g. payroll procedures, record-keeping requirements, interpretation of payroll policies, wage garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing information and/or resolving problems.
• Reviews payroll and a variety of insurance-related information (e.g. payroll reports, medical/dental/ vision/disability billing forms, carrier forms, COBRA requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.
• Supervises assigned personnel for the purpose of ensuring their department and individual performance objectives are met.
• Trains school site support personnel and administrators responsible for processing of site payroll for the purpose of ensuring efficiency and accuracy of the payroll processes.
• Updates payroll-related employee records (e.g. exemptions, insurance changes, deductions, paid-time not worked, status, vacation earned, etc.) for the purpose of ensuring that payroll is accurate and timely while complying with regulatory requirements and established guidelines. 

Other Functions: Performs other duties as assigned for the purpose of ensuring efficient operations. 

Experience: Job related experience within a specialized field is required. 

Education:  Bachelor's degree in job-related area. Master's Degree in a business-related field is preferred.