Director II - Payroll

Director II - Payroll    
Reports to: Senior Officer - Payroll & Benefits
Salary: $97,569-$117,552
Pay Grade: 405
Duty Days: 239
FLSA Status: Exempt
PC#: 25277
POSITION PURPOSE
Directs and manages daily payroll activities of the district. Ensures that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner.

ESSENTIAL JOB FUNCTIONS

Payroll 

• Directs and controls payroll preparation and production, including regular, special, and supplemental payrolls. Ensures adherence to standards and procedures, and takes steps to correct problems, delays, and inaccuracies.
• Develops and implements payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.
• Develops and enters payroll calendars to define pay periods and paydays.
• Ensures accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
• Controls payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance.
• Coordinates payroll operations with other accounting and data processing units, confers with other administrative and technical staff regarding changes and new systems, and participates in developing, implementing, and testing procedures.
• Plans, coordinates and executes payroll projects and initiatives.
• Processes and resolves direct deposit and other banking interactions. 

Administration 

• Interfaces with administrators, principals, directors, and staff regarding payroll-related issues. Assists with the equitable resolution of complaints, concerns, and problems in the area of payroll.
• Works cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues.
• Compiles, maintains, and files all reports, records, and other documents required including auditable records. 

Safety 

• Ensures staff performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Ensures staff follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Ensures staff corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

SUPERVISORY RESPONSIBILITIES

• Selects, trains, supervises, and evaluates staff, and makes recommendations relative to assignment, retention, discipline, and dismissal.

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

OTHER DUTIES AS ASSIGNED

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations.  All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of local, state, and federal requirements relating to payroll issues and reports.
• Knowledge of payroll accounting and auditing principles.
• Knowledge of applicable federal and state laws regarding education and students.
• Skill at the advanced level, working with Microsoft Office 365 (Outlook, Excel, and Word).
• Skill in performing mathematical and statistical calculations with accuracy.
• Skill in data entry with minimal errors, including operating 10-key and keyboard.
• Skill in organizing, analyzing, and summarizing complex data.
• Skill in monitoring/assessing the performance of self, other individuals, or organizations to make improvements or take corrective action.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to supervise personnel.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings and professional meetings as required. 

PHYSICAL & MENTAL DEMANDS, WORK HAZARDS

• Tools/Equipment Used:  Standard office equipment, including computer and peripherals.
• Posture:  Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion:  Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting:  Occasional light lifting and carrying (less than 15 pounds).
• Environment:  Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Attendance:  Regular and punctual attendance at the worksite is required for this position.
• Mental Demands:  Maintains emotional control under stress; works with frequent interruptions.

MINIMUM REQUIRED QUALIFICATIONS

• Education: (See approved combinations of Education & Experience below) 
  Bachelor's degree from accredited college or university required; 
  Master's degree from accredited college or university preferred.
• Certification/License: None.
• Experience: Minimum of five 5 years of progressively responsible experience in accounting, business administration, or a related field required.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.