Director-Accounts Payable

JOB SUMMARY:

The Director of Accounts Payable is responsible for the strategic leadership, oversight, and continuous improvement of the Accounts Payable function for ICL and its related entities. This position ensures the timely and accurate processing of payments, maintenance of strong internal controls, compliance with organizational policies and regulatory requirements, and effective management of vendor relationships. The Director oversees all Accounts Payable operations, reporting, systems administration, workflow automation, audit support, and staff development while partnering with Finance leadership to support organizational goals and financial stewardship.

ESSENTIAL JOB FUNCTIONS:

1. Accounts Payable Operations

• Direct and oversee all Accounts Payable operations including invoice processing, employee reimbursements, ACH transactions, wire transfers, credit card reconciliations, and check disbursements.
• Monitor AP aging reports, outstanding liabilities, and unresolved transactions and implement corrective action plans as necessary.
• Establish departmental service standards, performance metrics, and operational goals.
• Develop, maintain, and update Accounts Payable policies, procedures, and workflow documentation.

2. Financial Reporting & Compliance

• Support month-end and year-end close activities including AP accruals, reconciliations, and supporting schedules.
• Support annual audits, Single Audits, Consolidated Fiscal Reporting (CFR), Form 990 preparation, and regulatory reporting requirements.
• Oversee annual vendor reporting requirements including IRS Form 1099 preparation and filing.
• Ensure compliance with GAAP, organizational policies, grant requirements, and funding source regulations.
• Develop and maintain effective internal controls related to accounts payable and cash disbursement activities.

3. EPO/ECR & Payment Compliance Oversight

• Monitor compliance with organizational EPO, ECR, and payment authorization requirements.
• Ensure supporting documentation standards are maintained for all disbursement activities.
• Review payment workflows and approval processes to strengthen internal controls and operational efficiency.

4. Vendor Management

• Oversee vendor onboarding coordination and maintenance of vendor records.
• Ensure W-9s, banking information, and vendor compliance documentation are accurately maintained.
• Manage vendor relationships and issue resolution activities.

5. Systems, Automation & Business Central Administration

• Serve as the Accounts Payable functional lead for accounting/ finance systems (such as; Microsoft Dynamics 365 Business Central)
• Support system implementations, upgrades, testing, reporting enhancements, and workflow improvements.
• Develop and implement AP automation initiatives and process improvements.
• Ensure integrity of AP data and reporting within Business Central.

6. Reporting, Analytics & Performance Management

• Develop and distribute Accounts Payable dashboards, operational reports, and key performance indicators (KPIs).
• Analyze invoice processing times, payment trends, and operational performance.
• Prepare reports and recommendations for Finance leadership.

7. Leadership & Staff Development

• Recruit, supervise, train, mentor, and develop Accounts Payable staff.
• Conduct performance evaluations and establish departmental goals.
• Promote accountability, customer service, collaboration, and continuous improvement.
• Participate in agency-wide initiatives and special projects as assigned.

Other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Committed to active promotion of ICL values and goals.
• Strong knowledge of Accounts Payable operations, internal controls, and financial reporting.
• Knowledge of nonprofit accounting and grant-funded environments.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Advanced analytical, reporting, and problem-solving skills.
• Advanced Microsoft Excel skills.
• Experience with accounting systems such as Microsoft Dynamics 365 Business Central or comparable ERP systems.
• Experience with workflow automation and process improvement initiatives.
• Excellent written, verbal, and presentation skills.
• Strong leadership, staff development, and project management skills.
• Ability to work cooperatively with cross-functional teams.
• Ability to understand and adhere to all corporate compliance and other regulatory requirements governing the functions of the position
• Ability to multitask, consistently meet deadlines, and demonstrate strong time management skills.
• Excellent mathematical and analytical
• Ability to exercise good

QUALIFICATIONS AND EXPERIENCE:

Bachelor's degree in accounting or closely related field. A minimum of five years progressively more responsible experience in accounting and finance, with strong general accounting (GAAP) knowledge, including at least three years supervisory experience. Experience in not-for-profit setting is preferred. Extensive computer background and experience, including accounting software, Excel, etc.