Deputy Controller

Paradigm Healthcare is seeking a talented, detail oriented, and dedicated Deputy Controller to join our amazing team! This is a full-time in-person position.

Reports to

Controller

Summary/Objective 
In keeping with our organization’s goals, the Deputy Controller is responsible for the accounting operations of the company, to include the production of financial reports, maintenance of adequate system of accounting records, and a comprehensive set of control and budgets designed to achieve operational efficiency, mitigate risk, enhance accuracy of financial results, and ensure reported results comply with generally accepted accounting principles.

Responsibilities

Management

• Oversee monthly financials process, issuance, effective accounting policies and procedures
• Manage loan applications and financial reports
• Manage outsourced functions, including external accounting and audit services
• Oversee accounting workpapers in support of the financial statements and commentary on a monthly basis
• Collaborate with other operational team members as directed

Transactions

• Ensure periodic bank reconciliation are completed within established deadlines
• Ensure daily recording of cash and credit transactions are performed pursuant to established procedures
• Maintain an orderly and current accounting filing system
• Maintain an effective system of controls over accounting transactions
• Prepare and record asset, liability, revenue, and expenses by analyzing account information;
• Manage and maintain chart of accounts and post adjusting journal entries, as necessary;
• Oversee accounting workpapers in support of the financial statements and commentary on a monthly basis
• Perform general ledger account reconciliations, verify accuracy of data, and that transactions are recorded in compliance with GAAP/statutory reporting;
• Support timely monthly, quarterly, and year-end financial close, including assigned journal entries, balance sheet account reconciliations, accruals, and overall maintenance of all operational management accounts;
• Prepare documentation for external auditors;
• Evaluate data pertaining to costs to plan for budgets and play an active role in creating budgets
• Assist in preparation of all necessary financial or regulatory reports;

Reporting

• Issue timely and complete financial statements
• Ensure all financial reporting is accurate and consistent with company policies and procedures
• Coordinate annual reports and audits
• Recommend benchmarks against which to measure performance and achieving company objectives
• Calculate and issue financial and operating metrics
• Manage the production of the annual budget and forecasts
• Calculate variances from the budget and report significant issues to management
• Create and maintain a system for managing cost reports
• Provide financial analyses as needed, including for capital investments, pricing decisions, and contract negotiations

Compliance

• Monitor debt levels and compliance with debt covenants
• Oversee management of regulatory and compliance documentation, including preparation of financial and regulatory reports required by law, regulation, or company
• Oversee management of regulatory and compliance documentation and preparation of compliance documents and reports

Other Responsibilities

• Collaborate with team members at the facility (Business Officer Manager and/or Administrator), accounts payable department, and accounts receivable department to achieve the company’s objectives
• Maintain relationships with and oversee external accountants and auditors relating to accounting, finance, and treasury. Solid professional accounting and financial knowledge (GAAP, GASB, FASB) and the executive/management experience to assist the Controller with the oversight of the Division’s day-to-day operations including financial reporting responsibilities.
• Strong analytical and critical thinking skills to anticipate and evaluate complex information and data (accounting, financial, forecasts, legislative, and auditing reports, etc.) and the impact these matters will have on the organization’s financial and general operations.
• Strong business process/systems analytical skills to define, assess and ensure continuous improvement of operational processes and workflow. Experience implementing best practices, trends, and solutions to industry-wide challenges impacting public sector agencies.
• Ability to anticipate business and accounting cycle activities; to effectively plan, direct and coordinate accounting operational functions and maximize the efficiencies of the current complex operations.

• Strong management skills and the ability to create and maintain a positive work environment; Ability to set clear, challenging, and attainable goals for the staff that align with the goals of the organization. Leads by example.

•  A decisive, confident, rational, decision-making style and ability to consider conflicting needs and trade-offs in making “tough” decisions. Will welcome opportunities to find creative, innovative and pragmatic solutions by using their strong problem-solving and critical-thinking skills to find solutions to a broad range of concerns that will often reach beyond standard compliance issues.
• Possesses the professional resilience to maintain their composure and professionalism to thrive in a “high-demand” complex work environment.
• Ability to maintain a positive environment of mutual trust, have an open and approachable manner and easily build rapport with other parties, regardless of differences in background, and organizational level and thrive by leading by example.
• Solid communication skills to interact effectively with all levels of the organization as well as excellent listening skills.
• Capable of finding and developing talented people and has strong mentoring skills to train staff geared towards career progression and succession planning.
• Strong work ethic and commitment to the profession demonstrated by possessing a Certified Public Accountant license and maintaining their certification with continuing professional education courses.

Required Education and Experience

• Bachelor’s Degree in Business, Accounting, Finance, or related discipline
• Understanding of and experience with financial compliance, contracting, and auditing requirements
• Experience and proficiency using Microsoft Office Suite applications
• Experience and proficiency using accounting software
• Advanced Excel experience
• 7+ years accounting experience
• Certified Public Accountant or Certified Management Accountant designation, preferred

Preferred Education and Experience

• Substantial accounting experience in the healthcare field
• Substantial accounting experience in a major company or division of a large company
• Sage Intacct experience

Required Skills

• Excellent written and verbal communication skills 
• Demonstrate leadership, organizational skills, and ability to maintain a positive and professional attitude 
• Ability to work well under pressure, meet deadlines, and handle multiple tasks simultaneously 
• Display attention to detail 
• Interact with team members, vendors, and all others in a professional manner 
• Ability to engage in active listening (giving full attention to those speaking), critical thinking (using logic and reasoning to identify strengths/weaknesses of alternative solutions), and active learning (understanding implications of new information during problem-solving situations) 
• Exceptional judgment and active foresight 
• Self-motivated and self-directed