Copy Of Bookkeeper

TITLE:  BOOKKEEPER
QUALIFICATIONS
High school diploma or General Education Degree
Training in bookkeeping, accounting, and business mathematics
Minimum experience as determined by the Board
Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment
Knowledgeable with word processing, data bases, spread sheets, and reports
Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy
Good interpersonal and communication skills
Excellent organizational skills
Works well under pressure and deadlines
Self-motivated
Maintain confidentiality of staff and students
PRIMARY RESPONSIBILITY TO
Clerk/Business Manager
JOB SUMMARY
To assist in the administration of the district's business operations to provide the maximum services for the financial resources available.  Use independent judgment in addition to routine work to effect the smooth and efficient operation of the office.
MAJOR DUTIES AND RESPONSIBILITIES
Finances and Related Record-Keeping
Maintain a complete and systematic set of records of all financial transactions of the district 
Be responsible for maintaining accurate teacher and student accounts, which includes receipting, counting, and depositing all money received 
Record the details of school financial transactions in the appropriate journals and subsidiary ledgers from such sources as requisition and payroll records 
Summarize and balance entries recorded in individual journals and ledgers, and transfer data to general ledgers 
Prepare financial statements, including income statements, and cost reports to reflect financial condition of the district 
Trace errors and record adjustments to correct charges or credits posted to incorrect amounts 
Receive and account for all cash flow through the school, including bank deposits and balances each day 
Maintain records for state sales tax 
Maintain records of all fines during the school year 
Reconcile cancelled payroll and accounts payable checks with bank statements and verify the bank balance with statements 
Prepare withholding, social security, and other tax returns 
Enter all purchase orders into the computer and keep track of the paid and unpaid status of each purchase order   
Keep track of expenditures on account encumbrance sheets 
Ensure the daily operation and monitoring of accounts payable work flow and accuracy 
Code bills, account numbers, and vendor amounts monthly to assist the clerk/business manager in investing funds and in preparing monthly reports  
Maintain business book in a manner approved by the auditing firm and prepare all books for annual audit 
Maintain inventory and receipts in goods 
Distribute and inventory supplies 
Other
Operate equipment, such as computers, copiers, intercom systems, calculators, telephone systems, and scanners
Complete clerical duties including typing, filing, and distributing reports and memorandums
Data entry
Assume responsibility for his or her continuing professional growth and development by such efforts as attendance at professional meetings, membership in professional organizations, enrollment in advanced courses, and by reading professional journals and other publications
Seek assistance should emergencies arise
Represent the school district in a positive manner
Know and follow school district policy and chain of command
Perform other duties as assigned
EVALUATION
Performance of this position will be evaluated periodically by the clerk/business manager in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms set forth in this job description shall not create a property right in the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting.  Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference:    I.C. � 33-512        Governance of Schools 
            I.C. � 33-1210        Information on Past Job Performance