Coordinator - Accounts Payable

EHS Overview:

Episcopal Health Services Inc. (EHS) is a health system located on the Rockaway Peninsula in Queens, New York. EHS provides inpatient, outpatient, and emergency care to the diverse populations of the Rockaways, Five Towns, South Nassau, and beyond. The system offers comprehensive preventive, diagnostic, and rehabilitative services to people of all faiths.

St. John’s Episcopal Hospital is accredited by The Joint Commission’s Health Facilities Accreditation Program and is approved by the New York State Department of Health. The hospital is a recipient of the Gold-Plus Get with the Guidelines®-Stroke Quality Achievement Award and the Gold-Plus Get with the Guidelines®-Heart Failure Quality Achievement Award from the American Heart Association. Additionally, St. John's is proud to be redesignated as a Baby-Friendly® Hospital by Baby-Friendly USA – the accrediting body and national authority for the Baby-Friendly Hospital Initiative (BFHI) in the United States.

Come Grow With Us!

Type: Full-Time (75 biweekly hours)

Shift: Days

Hours: 8:30 AM - 5:00 PM

Pay: $65,000 - $75,000 per year

Job Summary:

The Accounts Payable Coordinator is responsible for processing invoices, managing vendor payments, and maintaining accurate financial records in support of the Finance Department. This position reports to the Manager of Accounts Payable and involves high-volume invoice processing, reconciliation, vendor communication, and procurement issue resolution across the Supply Chain and Accounts Payable systems.

The role focuses on investigating, analyzing, and resolving procurement-related discrepancies to ensure smooth purchasing operations, compliance, and vendor satisfaction. This position plays a critical role in maintaining financial reporting accuracy, preventing vendor overpayments, and ensuring timely and accurate payments in accordance with company policies and regulatory requirements.

Requirements:

• Process high-volume invoices, ensuring accuracy, proper coding, and required approvals.
• Research procurement-related issues, discrepancies, and supplier invoicing or purchase order mismatches.
• Perform invoice and purchase order reconciliation, ensuring accurate 2-way and 3-way matching.
• Act as the primary point of contact for resolving discrepancies in pricing, receipts, and invoicing.
• Review purchase orders, invoices, and receipts to ensure compliance with organizational policies.
• Communicate directly with suppliers and internal stakeholders to resolve issues and maintain strong vendor relationships.
• Collaborate with Accounts Payable and Supply Chain teams to ensure invoices are cleared and ready for payment.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and follow up on missing invoices, receipt issues, or outstanding items.
• Maintain accounts payable and procurement records to ensure accuracy, completeness, and compliance.
• Use financial and supply chain data to analyze trends in exceptions, identify root causes, and recommend process improvements.
• Track and monitor discrepancies, ensuring timely resolution and escalation when necessary.
• Assist with month-end close activities, including accruals and reporting.
• Prepare documentation and reports to support audits and financial reporting accuracy.
• Ensure adherence to internal controls, regulatory requirements, and company policies.

Requirements:

• Associate’s degree in Accounting, Finance, or related field preferred
• 5 years of accounts payable or related experience
• Certified Accounts Payable Professional (CAPP) preferred
• Strong knowledge of accounts payable processes and procedures
• Experience with Premiere or similar ERP systems; Microsoft Excel
• High attention to detail and accuracy
• Strong organizational and time management skills
• Effective communication and problem-solving abilities