Position Summary

The Controller leads the day-to-day financial operations, analysis, and reporting for Virginia Ear, Nose & Throat Associates, P.C.; Virginia ENT Surgery Center, LLC; and V.E.N.T.A., LLC. Working closely with the Chief Executive Officer, the Controller delivers timely financial statements, productivity and performance analyses, and ad hoc reporting that supports strategic decision-making across all three entities.

Key Responsibilities

Accounts Payable, Payroll & Cash Management

Through the Accounts Payable Clerk / Financial Analyst, with direct ownership where needed:

• Review, reconcile, and approve invoices; partner with managers and physicians to resolve discrepancies.
• Submit checks to the CEO for review and signature.
• Analyze invoices on an ongoing basis to identify errors, omissions, and cost-savings opportunities with alternative vendors.
• Record and monitor daily deposits and bank account activity across all entities.
• Prepare and submit retirement and pension contributions for self-directed and employer-sponsored plans.
• Support the CEO and HR Manager on retirement plan distributions and related reporting.
• File and remit monthly sales and use tax for all office locations.
• Process payroll and serve as back-up to the HR Manager for payroll entry and employee deductions.
• Establish and maintain vendor accounts and records.
• Review and track physician personal expense reports; escalate concerns to the CEO.
• Coordinate timely corporate buyouts and distributions for retired shareholders.
• Maintain annual rent and CAM adjustments for all office locations.
• File the annual Unclaimed Property report with the Commonwealth of Virginia.
• Cross-train and support the part-time Administrative Assistant on AP functions.
• Assemble documentation for external accountants for tax preparation and other financial needs.
• Coordinate accounting adjustments with internal and external accounting personnel.

Financial Reporting & Analysis

• Establish and maintain the monthly close schedule and ensure on-time completion.
• Prepare monthly financial statements for all three entities and for each profit center within Virginia ENT.
• Generate productivity reports for all providers in the P.C. and for the ASC overall.
• Prepare and review monthly bank reconciliations for all entities.
• Reconcile all General Ledger accounts monthly and investigate Balance Sheet variances.
• Maintain physician and aesthetician bonus reports.
• Deliver ad hoc financial, statistical, and operational reporting for the CEO.

Operations & Management

• Manage and develop the AP Clerk / Financial Analyst.
• Partner with the Director of Operations to maintain an up-to-date inventory of computers and Office 365 licenses.
• Support the CEO in maintaining the company-wide asset listing.
• Track skincare inventory and reconcile related COGS adjustments.
• Generate monthly on-call reports and submit them to the appropriate hospitals for reimbursement.
• Support the CEO, shareholders, and other Directors and Managers with additional projects as assigned.
• Maintain strict confidentiality of all financial and personnel data.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related business discipline; or six years of equivalent experience; or an equivalent combination of education and experience.
• Five or more years of progressive accounting experience.
• Strong working knowledge of QuickBooks.
• Demonstrated attention to detail and ability to work accurately under deadline pressure.
• Analytical, inquisitive mindset with strong problem-solving skills.
• Excellent verbal and written communication; comfortable engaging with physicians, managers, vendors, and staff at all levels.
• Strong organizational skills with the ability to prioritize, multi-task, and adapt to shifting demands.
• Team-oriented with the ability to perform well under pressure.

Preferred Qualifications

• Accounting experience in a medical or multi-entity healthcare setting.
• Experience with a practice management system; Allscripts preferred.
• Familiarity with ASC accounting, physician compensation models, and shareholder distributions.

Work Environment

• Medical office setting with adequate lighting, ventilation, and workspace.
• Possible exposure to communicable conditions common to a medical office environment.

Physical Requirements

• Prolonged periods of sitting and viewing a computer screen.
• Occasional lifting and carrying of items up to 15 pounds.
• Manual dexterity sufficient to operate standard office equipment (keyboard, calculator, phone, copier).
• Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.