Controller

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Annual Certified Audit
   1. Coordinate, prepare and review schedules for auditors
   2. Program Trial Balance
2. Consolidated Fiscal Report (CFR)
   1. Prepare CFR utilizing NYS DOH software
      1. Cost and allocate by site and program
         1. Salaries
         2. Detailed Fringes
         3. Independent Contractors
         4. Program and Agency Administration
         5. OTPS Schedules
   2. CFR must tie out to Audited Financial Statements
   3. CFR is sent to:
      1. State Education Department
      2. OPWDD
      3. Department of Health
      4. Local DDSO
      5. Suffolk County
3. AHCF-1 Cost Report (Computerized)
   1. Prepare for the Diagnostic and Treatment Center
   2. Calculate threshold units from MedPlus System (Clinic Billing System)
      1. Broken down by service provided (PT, OT, Speech, etc.)
   3. Costed and allocated
      1. Salaries
      2. Fringes (detail)
      3. OTPS
      4. Independent Contractors
      5. Program and Agency Administration
      6. Facility
   4. Must tie out to Certified Financial Statements
   5. Sent to Department of Health
4. OMB-133
   1. Audit for Federal Education Grants
   2. Auditor reviews contracts, final expenditure reports
   3. Controller must interface two calendar years to cover the fiscal year request
5. Federal Education Grant
   1. Budget is due June 30^th for the next fiscal year
   2. Prepare budget with Principal based on dollar amount of Grants which is “based upon” the number of students in the Pre-School and School Age Programs as of December 1^st of the preceding year.
   3. Annual final expenditure report is due 90 days (Sept 30^th) after fiscal year end (6/30)

1. Vocational Rehab
   1. Suffolk County Contract
      1. Controller monitors the expenditures and open positions
      2. Supervises the preparation of the Budget Modification with Assistant Controller and Program Director and Reimbursement Accountant
         1. Compiled by October 30^th
      3. Final claims and expenditures – monitor for maximum reimbursement
      4. Issabelle Trivigno will call to see if there are any financial changes with the Voc Rehab program; such as additional revenue or contracts or terminated positions
      5. CBR (Consolidated Budget Report)
         1. Full Agency – due in May
   2. VESID Contracts
      1. Prepare budgets with Program Director - Annually
      2. Prepare quarterly expenditure reports based on actual performance prepared by Program Director
      3. Voucher is prepared and submitted to VESID for payment
      4. Final Expenditure Reports due 90 days after close of contract
   3. OPWDD Contracts
      1. Same as “VESID Contracts” above
2. Respite
   1. Prepare budget with Director of Home Services and Quality Assurance (calendar year – 1/1 – 12/31)
   2. Same as “VESID Contracts” above
   3. Submit to OPWDD
   4. Final expenditure report is due by 8/30
   5. Monitor actual to budget to see if additional services can be rendered – want to ensure maximization of contract
3. Rate of Review of OPWDD Programs
   1. ICF Rates
      1. Based upon 1994 year with a trend factor
      2. Property component is passed through from the prior year’s CFR
      3. Rate appeals, if any, should be passed through and trended
      4. Recoup – State Paid Items
      5. Assessment Tax (.6%) – 2.4% added to rate, 3% recouped
      6. PPA (Prior Property Approval) must be submitted and approved by DDSO
   2. Day Treatment Rates
      1. Modified by DDP scores
      2. Modified by Rent and Utilities, Salary enhancements (Provider – Property Paid and State Paid are passed through)
      3. Recoups for bonding
4. OMRDD Certification of 621 Clients
   1. 1. Approximately for Consumers
         1. Performed annually
         2. Social Worker meets with family and prepares the Financial Disclosure Forms
            1. This is reviewed with the Controller and the Controller submits the Financial Assets of the consumer held by the Agency (Personal Ledger & Burial Funds).
         3. Social Worker then takes over Revenue Reimbursement – Consumers are re-certified for one year (every June)
5. Assist with Annual Agency budget
6. Grant reporting

Quarterly Functions

1. CQR for Suffolk County
   1. All Programs are summarized
   2. Cash Basis
   3. Due 15 days after the close of the quarter
   4. Need units for all Programs of service (taken from the LS-2)
2. Review Payroll Tax Returns
   1. Payroll Accountant prepares quarterly returns
   2. Controller reviews before submission
3. Client Ledger Sheets
   1. A/P Supervisor disburses the funds and maintains receipts for returns and disbursements
   2. Returns are deposited into Individual’s Bank Account
   3. Expenditures are reviewed by Controller
   4. Ledger sheets are reviewed quarterly by accounting department staff
   5. Controller ensures that quarterly reviews are being performed
4. Accounts Receivable and Account Payable Aging
   1. Reviewed by Controller and Chief Financial Officer

Monthly Functions

1. Financial Statements
   1. Review computerized financial statements from Great Plains G/L System. Make necessary adjustments to Revenue and Expenditures
   2. Allocate AOH & Fringe Benefits to each program
   3. Financial Statement package keypunched by Financial Systems Analyst and given to CFO for review
   4. Detailed Fund Raising Schedule prepared
   5. A/P Reconciliation Prepared
      1. Prior Month balance and purchases less disbursements equals ending balance
   6. Review at least one Payroll Register before distribution
   7. Schedule A/P Payments with A/P Supervisor
   8. Review Bank Reconciliation’s for Operating and Payroll Accounts
   9. Monitor Cash Flow to be able to schedule A/P payments
   10. Review Journal Entries which are prepared by Assistant Controller, Staff Accountant
   11. Prepare schedule for monthly closing which is distributed to Accounting Department

1. Approve checks for payments and review supporting documentation
2. Wires and accounts transfers
3. Follow up with Debit card issues as needed
4. Review SSI accounts as needed

SUPERVISORY RESPONSIBILITY

Manages the overall direction, coordination, and evaluation of the Accounting/Finance Departments. Carries out supervisory responsibilities in accordance with the company policies and applicable laws. Responsibilities include interviewing, hiring, planning, assigning, directing work, rewarding, disciplining employees, performance reviews, and addressing complaints and resolving problems.

• Bachelor’s Degree in Accounting
• Minimum 4 years related experience in a mid to large size organization  
• Knowledge of (GAAP) general accounting principles and practices.
• Strong Computer literacy with intermediate knowledge of MS Office (Word, Outlook, Excel) and Internet search ability.  Must have knowledge and experience with V-lookups and pivot tables.
• Excellent organizational/communication skills are essential.
• Ability to multitask and meet all deadlines.
• Self-starter with strong work ethic and can do attitude.

Certificates, Licenses, Registrations

Valid clean NYS Driver's License