Controller

Summary/Objective:

Tool Country is seeking an experienced Controller to lead the company's accounting function and maintain the accuracy, integrity, and timeliness of its financial information. This position is responsible for the month-end and year-end close, financial reporting, budgeting and forecasting through Oracle NetSuite Planning and Budgeting (NSPB), cash management, internal controls, and leadership of Accounts Payable, Accounts Receivable, and sales tax administration. The Controller manages and develops the Sales Tax & Accounts Receivable Specialist and Accounts Payable Specialist and partners with leadership to improve financial performance, systems, and business processes.

Job Functions:

The duties and responsibilities of this position include, but are not limited to:

• Financial Accounting and Month-End Close:
  • Own the monthly, quarterly, and annual financial close processes and ensure all required entries, reconciliations, reviews, and reporting are completed accurately and on schedule.
  • Maintain the accounting close calendar, assign responsibilities, monitor completion, and resolve delays or open items.
  • Prepare and review journal entries, account reconciliations, accruals, prepaid expenses, fixed assets, and supporting schedules.
  • Maintain the integrity of the general ledger and chart of accounts and ensure transactions are recorded accurately and consistently.
  • Prepare timely and accurate financial statements, management reports, and executive reporting packages.
  • Review balance sheet accounts monthly and resolve reconciling items promptly.
  • Ensure accounting practices comply with generally accepted accounting principles, company policies, and applicable regulations.
  • Coordinate year-end activities, external audit requests, and tax preparation support.
• Budgeting, Forecasting, and NSPB:
  • Lead the annual budgeting process and coordinate budget development with department leaders.
  • Administer and maintain Oracle NetSuite Planning and Budgeting (NSPB), including assumptions, templates, workflows, and reporting.
  • Ensure budget and forecast data in NSPB is complete, accurate, and aligned with NetSuite financial results.
  • Train and support department leaders in the budgeting and forecasting process.
  • Prepare rolling forecasts, cash flow projections, and budget-to-actual variance analysis.
  • Present financial forecasts, significant variances, risks, and recommended actions to leadership.
• Financial Analysis and Reporting:
  • Analyze revenue, gross margin, operating expenses, working capital, and other key financial and operational performance indicators.
  • Develop dashboards and reports that provide clear, actionable insight to leadership and department managers.
  • Support strategic planning and business decisions through financial modeling and scenario analysis.
• Accounting Team Leadership:
  • Directly supervise, coach, and evaluate the Sales Tax & Accounts Receivable Specialist and Accounts Payable Specialist.
  • Establish priorities, performance expectations, procedures, and cross-training to ensure continuity and accountability within the accounting department.
• Accounts Payable, Accounts Receivable, and Sales Tax Oversight:
  • Oversee vendor bill processing, payment controls, customer invoicing, cash application, collections, credit management, and account reconciliations.
  • Provide oversight of sales tax administration, exemption documentation, tax engine processes, filings, reconciliations, and audit readiness.
• Cash Management and Internal Controls:
  • Monitor cash balances, liquidity, banking activity, debt obligations, and short- and long-term cash flow requirements.
  • Develop, maintain, and enforce accounting policies, procedures, approval limits, documentation standards, internal controls, and segregation of duties.
  • Review and approve significant journal entries, account reconciliations, vendor payments, customer credit decisions, and accounting adjustments in accordance with company policy.
  • Coordinate financial information required for insurance renewals, workers' compensation audits, lender reporting, and other compliance requests.
• Inventory, Systems, and Cross-Departmental Collaboration:
  • Oversee inventory accounting, valuation, reserves, adjustments, physical inventory support, and related financial controls.
  • Review obsolete and slow-moving inventory, purchase price variances, costing accuracy, inventory adjustments, and reserve requirements.
  • Partner with Operations and Purchasing to resolve inventory discrepancies and strengthen inventory controls.
  • Partner with Operations, Purchasing, Sales, Human Resources, and IT to resolve issues and improve the accuracy and efficiency of business processes.
  • Lead NetSuite and NSPB process improvements, reporting enhancements, automation initiatives, and accounting system optimization.
• Success Measures:
  • Complete month-end and year-end close within the established schedule.
  • Deliver accurate and timely financial statements and management reporting.
  • Maintain complete, current, and supported balance sheet reconciliations.
  • Complete annual budgets and periodic forecasts on schedule, with NSPB reporting aligned to NetSuite.
  • Maintain timely Accounts Payable processing, effective Accounts Receivable collections, and reliable cash flow reporting.
  • Support successful audits with minimal findings and timely resolution of open items.
  • Implement measurable improvements in accounting efficiency, controls, and reporting.
• Perform additional duties and assist with special projects as needed.

Work Environment:

• Sitting, standing, and walking intermittently throughout the day; may stand for long periods.
• Regular use of office equipment such as a computer, mouse, keyboard, printer, and telephone.
• Frequent exposure to warehouse operations with noise levels that may vary and include large trucks, forklifts, and construction-related activity.
• Ability to stand, walk, sit, use hands to handle objects or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk, and hear.
• Ability to use specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Competencies:

• Represent Tool Country, Inc. in a positive and professional manner, both internally and externally.
• Lead with integrity, accountability, sound judgment, and a strong commitment to accurate financial reporting.
• Ability to meet deadlines and manage multiple priorities, including time-sensitive month-end and year-end requirements.
• Strong leadership, coaching, team-building, and interpersonal skills.
• Self-directed, proactive, and capable of independently identifying and resolving complex accounting and operational issues.
• Ability to think critically and strategically, collaborate with others, and follow through to execute projects.
• Ability to communicate financial information clearly and persuasively, both verbally and in writing.
• Ability to work effectively with executives, department managers, employees, vendors, auditors, and financial institutions.
• Demonstrated ability to establish priorities with flexibility and willingness to address new challenges.
• Exceptional attention to detail, organization, analytical ability, and time management skills.
• Comfortable leading system improvements, automation, and change within accounting and finance processes.
• Advanced proficiency in Excel and strong working knowledge of Oracle NetSuite and financial reporting systems.

Education and Experience:

• Bachelor's degree in Accounting, Finance, or a related field required.
• CPA or CMA designation preferred.
• Seven or more years of progressive accounting experience, including responsibility for month-end and year-end close.
• Three or more years of experience supervising and developing accounting staff.
• Strong knowledge of GAAP, financial statement preparation, internal controls, reconciliations, and audit support.
• Experience leading annual budgets, financial forecasts, and budget-to-actual reporting.
• Oracle NetSuite experience required; Oracle NetSuite Planning and Budgeting (NSPB) experience strongly preferred.
• Wholesale distribution, inventory-intensive, multi-location, or construction supply industry experience preferred.

Expected Hours of Work:

This role is considered full-time, working approximately 40 hours per week. This position is expected to work an 8-hour shift Monday through Friday, between the hours of 6:00am and 5:30pm. Additional hours may be required during month-end close, year-end close, budgeting, audits, physical inventory, or other business-critical periods.