Controller

Roland Park Country School, a K-12 independent girls’ school, seeks a qualified Controller to join the Business Office team. The Controller will report to the Chief Financial Officer (CFO) and is an integral and key member of the Business Office team. The Controller is responsible for the day-to-day accounting operations of the Business Office, including general ledger management, budget management, financial reporting, audit coordination and payroll processing, and provides guidance and support to the Business office staff and, more broadly, the entire RPCS community.

Essential Duties and Responsibilities

General Accounting Operations

• Manage daily accounting operations and monthly general ledger operations.
• Ensures accurate and timely operation of the accounts payable and accounts receivable functions and ensures payables and receivables systems support general ledger information
• Lead the monthly and annual close processes to ensure the timeliness and accuracy of financial reporting
• Prepare financial statements, dashboards and other management reports on a monthly quarterly and annual basis
• Prepare and review all account reconciliations on a timely basis.
• Support and provide guidance to accounting staff. 
• Stay abreast of advancements in the accounting software and coordinates implementation with the CFO
• Develop and recommend improvements in the accounting policies and procedures, financial reporting systems and internal controls

Budget Management

• Oversee all aspects of the organization's budgeting system, including:
• Importing new fiscal year budgets into the financial management system.
• Overseeing distribution of monthly budget reports to personnel with budget oversight responsibility.
• Tracking budget performance with follow-up communication regarding concerns.
• Analyzes activity to verify appropriate expense distribution.
• Prepares monthly management-level budget reports for review by the CFO.
• Review of monthly budget reports and communicate with budget managers as needed.

Payroll Processing

• Prepare and submit payroll twice a month.
• Generate the payroll preview report for the CFO review and approval prior to payroll submission
• Ensure the accuracy of employee payroll information, including hours worked, paid leave, unpaid leave, and deductions
• Work closely with Human Resources to ensure all employee changes are processed accurately and on a timely basis.
• Collect documentation for temporary or seasonal employees and add their wages to the appropriate payroll.
• Create and enters the payroll journal entry in the general ledger
• Reviews all payroll-related tax payments and documentation from the payroll service.

Audits, Reconciliations, and Compliance

• Manage and reconcile interfund account balances monthly.
• Reconcile cash and investment accounts monthly.
• Create a journal entry for investment activity monthly.
• Reconcile Fixed Asset activity reports to the general ledger on a quarterly basis.
• Assist the CFO in generating reports and reconciliations required for annual audits, including financial, 403(b), and Workers' Compensation audits.
• Prepare all documentation required for filing Form 990 and work with the outside accounting firm to complete an accurate filing.
• Ensure compliance with all financial and contract reporting requirements for grants, covenants, funds, and other obligations.

Other Duties

• Perform special tasks and projects as requested by the CFO.
• Other duties as assigned.

WORK CONDITIONS: 

• The Controller position  is a 12 month exempt position.
• The individual in this position is expected to work during all hours as may be assigned by the School as well as other hours for events and activities.
• The Controller is expected to perform their job duties on campus, unless otherwise permitted by the Head of School. 

COMPENSATION DISCLOSURE: In accordance with Maryland's Equal Pay for Equal Work Act, we are committed to providing transparent wage information for all posted job opportunities. The salary range for this position is $95,000 - $115,000 annually. Compensation is determined based on factors such as experience, qualifications, and internal equity. 

BENEFITS AND ADDITIONAL COMPENSATION: Additionally, this position includes a comprehensive benefits package and other forms of compensation, including: 

• Employer-provided health benefits: medical insurance, dental and vision insurance, disability insurance, life insurance, mental health support services, wellness program, free access to fitness center onsite, and free lunch daily. 
• Paid time off for full time and full time reduced employees: vacation days (for 12 month employees), sick leave, personal days, winter break and spring break based on school calendar schedule. 
• Retirement plan: 403(b) retirement plan with employer contributions (required minimum hours worked after 1 year of service.) 

EOE STATEMENT: RPCS is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic. We are committed to ensuring a diverse and inclusive workplace, and all employment decisions are based on merit, qualifications, and organizational needs. If you require accommodations during the application process, please contact Human Resources.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and assignments may change at any time with or without notice.

Required Qualifications

The candidate must possess:

• Knowledge of GAAP, fund accounting, non-profit accounting, financial reporting and internal controls
• Experience in oversight of accounting operations, audits and financial reporting systems
• Proficiency in Microsoft Office, particularly Excel 
• Advanced analytical and problem-solving skills
• Excellent communications and customer service skills

Education and Experience

• Bachelor’s degree in accounting, finance or related field
• Minimum of 5-7 or more years of continued experience in accounting or finance leadership

Preferred

• CPA designation
• Experience in education or non-profits
• Experience with Blackbaud and/or Veracross

REQUIRED SKILLS/ABILITIES: 

• Outstanding interpersonal skills with ability to communicate with colleagues, students, and parents professionally.
• Excellent organizational skills and strong attention to detail.
• Established practice of working independently and collaboratively as part of a highly motivated team.
• Strong work ethic and high level of integrity.
• Ability to work closely, responsively, and collaboratively with others in a fast-paced environment.
• Effective management qualities that include active listening, encouraging collaboration, and providing guidance while also inspiring autonomy.
• Strong written and oral communication skills with audiences of varying ages and backgrounds.
• Strong organizational skills and ability to oversee multiple projects simultaneously.
• Excellent interpersonal skills; ability to collaborate widely with various constituencies throughout the school community.

PHYSICAL REQUIREMENTS: 

• Remain in a stationary position, often sitting or standing for extended periods of time. 
• Repeat motion of wrists, hands, and fingers to operate standard office equipment, such as a computer and phone. 
• Requires visual acuity to read a variety of written materials. 
• Physical agility: stand, kneel, walk, run, push/pull, squat, twist, turn, bend, stoop, reach overhead, crouch, and respond to emergencies. 
• Must be able to move around and access all parts of the campus upon request, which includes gym, turf, fields, dining hall, etc. 
• Occasionally ascend and descend stairs in emergency situations.