Controller

SUMMARY: Accurately documents and reports revenue and expenses while safeguarding all hotel assets and maintaining a sound internal control environment as a centralized accounting specialist. The duties and responsibilities may be handled by others with the ultimate responsibility residing with this role.

TIME ALLOCATION: 85% to assigned hotels; 15% Corporate projects or other tasks

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by a manager or supervisor as needed. Depending on hotel staffing, some tasks may be assigned to on-property team members with guidance given by the centralized controller.

• Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with company internal controls and local hotel polices.
• Provide daily cash and change requirements for the hotel. Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds and perform daily house bank count.
• Enter cash drops from the cashier envelopes and determine depositor's overage or shortage, if any and balance to the revenue report the following: cash folio, F&B tips, and paid outs.
• Prepare daily bank deposit, process bank change orders, and count the General Cash bank each day and maintain an accurate record of such
• Monitor and record all house account meals and entertainment expenses and report any non-compliance
• Prepare reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
• Oversee accounts receivable to include billing, coordination of accurately applied payments and aging management.
• Evaluate requests of hotel guests to be granting of credit/direct-bill privileges; Make recommendations to hotel General Manager and Corporate Director of Accounting Operations.
• Process accounts payable invoices in accordance with company policy, system resources and timelines.
• Obtain approvals from department heads on invoices to be paid; reconcile discrepancies with vendors; matching and filing invoices and paperwork; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.
• Process check requests and refund checks.
• Record journal entries in the accounting general ledger as needed
• Work with Corporate Director of Accounting Operations to provide the month end reporting in a timely and accurate manner, typically with deadlines of one to five business days after the end of the month depending on the nature of the reporting.
• Works with the hotel management team and the Corporate Director of Accounting Operations to review, update and final close of the P&L and B/S statement and any related reporting by the 15th of the following month.  
• Lead and assist in the maintenance of the hotel checkbook and labor standards to ensure timely and accurate processing and proper control of spending.
• Prepare and submit information used to assist in the timely completion of monthly bank reconciliations.
• Complete monthly balance sheet reconciliations after each month-end for use during financial review meetings
• Prepare and submit information used to assist in the timely filing of monthly hotel sales and use taxes collected from guests and due to agencies.
• Involved with the development of annual hotel budgets, monthly forecasts, and other recurring financial reporting requirements of the hotel to ensure the hotel achieves it budgeted goals.
• Assist in the accounting office with other areas as required such as handling billing inquires on the telephone and administrative tasks.
• Supervises accounting managers/accounting assistants/clerks at each hotel who assist with the above responsibilities.
• Must possess good Microsoft Office skills, PMS & POS experience an asset.
• Demonstrates ability to perform multiple tasks in a busy environment and remain flexible.
• Demonstrates excellent communication skills, both written and verbal.
• Must possess excellent time management skills.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, cashiers, or guests for the purpose of providing or obtaining information regarding accounts, cash transactions, or cash banks.
• Interacts with internal and external customers in a positive, professional, and accommodating manner.
• May assist with other duties as needed.
• Assist with corporate projects including new platform initiatives, trainings, and/or hotel transitions.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have a flexible schedule and ability to workdays, evenings or nights any day of the week, including weekends and holidays.
• Must have exceptional customer service skills
• Prior supervisory experience
• Ability to work well in a team environment

EDUCATION and/or EXPERIENCE: A four-year college degree or equivalent educational experience; three (3) of more years of experience working in a hotel environment, preferably in the accounting function; or equivalent combination of education and experience; minimum one year of experience as a multi-property or complex accounting manager, or similar role.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other associates of the organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.