Controller

Job Summary 

The Controller is responsible for accurate financial accounting and reporting in compliance with U.S. GAAP. This position has oversight of day-to-day accounting activities for Farmers and Merchants Trust Company and its affiliated entities—Queen City Investments, Inc., Messer Land and Development, QCI Real Estate Holdings, LLC, and QCI Capital Holdings, LLC—including, but not limited to, cash management, accounts receivable, accounts payable, payroll, expense accruals, general ledger maintenance, and financial reporting. The ideal candidate will have a strong background in accounting and an affinity for problem-solving, as well as be detail-oriented and well organized.

Key Responsibilities

Accounting and General Ledger (GL)

• Maintain the integrity of the general ledger and chart of accounts.
• Coordinate month-end and year-end GL close processes.
• Manage and oversee daily liquidity, including cash forecasting for all entities.
• Execute and oversee accounts receivable and accounts payable processes, including customer invoicing, collections, invoice processing, and vendor payments.
• Manage and oversee accounting for fixed assets, expense accruals, prepaids, lease accounting, and the investment portfolio.
• Develop strong partnerships and communication with other departments and senior management to ensure all company activities are treated in accordance with U.S. GAAP. This communication is especially critical during new system implementations, new product or service offerings, vendor changes, or changes in business processes.
• Identify and implement process improvement projects in accounting operations to support the Company’s growth.
• Ensure the accuracy and completeness of the monthly tax provision calculation.
• Manage relationships with vendors and banking partners.

Management Reporting

• Prepare and distribute various daily and monthly management reports.
• Prepare budget variance reports and provide analysis.
• Develop financial forecasting models.
• Prepare Board of Directors reports and various other committee reports.

Staff Management

• Supervise, assist, train, and mentor staff members to ensure all tasks and duties are completed accurately and timely.
• Provides leadership through direct supervision and broader organizational involvement. Oversees team performance, including work allocation, coaching, and professional development, and ensures alignment with Trust standards and regulatory requirements. 
• Ensure accountability of the accounting team.
• Develop individuals’ skills and implement programs to support staff career advancement.

Compliance and Audits (including Financial and Regulatory Reporting)

• Implement a system of internal controls over financial reporting (ICOFR) to prevent fraud, maintain financial integrity, and ensure the accuracy and completeness of financial data in accordance with GAAP.
• Lead internal and external audits and be responsible for the timely and accurate completion of schedules and information requests in connection with financial, operational, and regulatory audits.
• Oversee the preparation of monthly and quarterly financial statements.
• Prepare audited annual financial statements, including consolidated balance sheets, income statements, statements of stockholders’ equity, cash flow statements, and related footnotes.
• Prepare quarterly regulatory reporting (i.e., Trust Call Report).
• Prepare consolidating financial statements, including standalone statements and intercompany eliminations.

Other

• Assist in the preparation of annual insurance policy renewal applications.
• Maintain annual state and federal compliance requirements, including the production of 1099s and various other tax forms.
• Perform other duties as assigned.

Compliance Responsibilities 

Comply with all applicable state and federal laws, regulations, fiduciary standards, and internal policies governing trust and wealth management activities, including applicable Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Office of Foreign Assets Control (OFAC), and Customer Identification Program (CIP) requirements, as relevant to trust accounts and client relationships, Financial Elder Abuse reporting laws, sexual harassment prevention policies, and information security and privacy requirements.

Required Knowledge 

• Strong understanding of GAAP principles and financial reporting requirements
• Excellent analytical and problem-solving skills
• Excellent communication and interpersonal skills, with ability to interact effectively with all levels of the organization
• Commitment to continuous learning and professional development
• Proficiency in financial analysis and modeling, with advanced Excel skills

Knowledge, Skills and Abilities 

• Previous experience using FIS Trust Desk or similar platform
• Previous experience using Sage 50 or related accounting software
• Experience in automation (paperless environment) and implementation of AI to enhance effectiveness
• Experience implementing software for accounts payable, fixed assets, prepaids and employee expense management 

Equipment Operated 

• Operates standard electronic computers and customary office equipment required to perform essential job functions.
• Use of equipment is required, with or without reasonable accommodation, in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA).

Physical Requirements & Work Environment 

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Nothing in this description is intended to limit the availability of reasonable accommodation under applicable law.

• Ability to perform repetitive movements associated with office and computer-based work.
• Ability to sit and/or stand for extended periods of time to perform essential job functions.
• Ability to lift, carry, or move objects weighing up to 25 pounds, with or without reasonable accommodation.
• Ability to use hands and fingers to manage, manipulate, or feel objects and operate standard office equipment.
• Work is primarily performed in an office environment with a controlled temperature and standard office conditions.

Education and Experience 

• Bachelor’s degree in accounting, finance, or a related field
• CPA designation
• Top 10 national accounting firm experience
• Ten years of relevant experience

Officer Title Eligibility 

For qualified positions, the Trust Company may designate an Officer Title based on the role’s job level, scope of responsibility, and alignment with established competency frameworks. Eligibility for an Officer Title designation is contingent upon the employee meeting defined competency, performance, and experience requirements and is governed by applicable Bank policies, governance standards, and required approval processes.

• This position is eligible for the following Officer Title(s): First Vice President.

Compensation

The listed range represents the full compensation range for this position. Placement within the range will be determined based on factors including skills, relevant experience, job-related qualifications, geographic location, and internal equity, in accordance with Bank compensation policies.

• Exempt Salary Range: $129,584 - $240,656 per year

Disclaimer

This job description is intended to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be required to perform other duties as assigned, consistent with business needs and applicable law.

Farmers and Merchants Trust Company reserves the right to modify, amend, or discontinue job duties or requirements at any time. Nothing in this job description creates a contract of employment, either express or implied, or alters the at-will nature of employment.

July 8. 2026