Contracts & Procurement Administrative Specialist

Assignment: Contract Support Assistant

Key Responsibilities and duties: Enter requisitions into the financial system to generate purchase orders and support the contracts team in timely procurement actions. Review and process change order requests, ensuring accuracy, proper documentation, and compliance with procurement requirements. Review and process invoices for payment, verifying coding, contract alignment, and required approvals. Proofread scopes of work, independent cost estimates, change orders, and related documents to ensure clarity, accuracy, and completeness. Review procurement and compliance documentation for completeness and follow up with project managers when additional information or corrections are required. Provide support to project managers on pre procurement and post award tasks, including troubleshooting issues and responding to information or process requests. Prepare vendor invoice reports and provide update in vendor meetings. Prepare and submit account code requests. Generate purchase order summary reports to provide to leadership. Provide status update on vendor invoice inquiry.

Required Skills and Qualifications: This assignment requires strong experience with data entry and navigating complex computer and financial systems, along with foundational contract administration skills such as reviewing scopes of work, change orders, invoices, and procurement documents. The candidate should be proficient in Excel, Microsoft Office Suite, and SharePoint, with the ability to prepare spreadsheets, reports, correspondence, and technical documents. They bring minor project management and financial processing experience, including supporting project managers through procurement stages and reviewing invoice coding or entering requisitions. Strong communication skills—both written and verbal—are essential, as are organizational abilities, accurate record‑keeping, and multitasking. The assignment also requires sound judgment, independent problem‑solving, and the ability to interpret and apply policies and procedures. Additional capabilities include producing administrative and financial reports, conducting research, preparing recommendations, maintaining filing systems, delivering excellent customer service, and working effectively with staff, management, vendors, and partner agencies. This assignment benefits from a self‑starter who can work independently while collaborating well across departments.

Location: Downtown Seattle (Remote)
Duration: 6 to 12 months
Pay: $35.52 per hour
40 hours a week