Contracting & Procurement Officer IV

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

BASIC PURPOSE:

This position, under supervision of the Comptroller, plans, organizes, and directs the acquisition of goods and services for the agency. This will include responsibility for completing all related actions concerning competitive bidding or negotiation for analyses of products/services, monitoring contracts, and for ensuring compliance with all legal and regulatory requirements concerning contracting and purchasing. Depending on applicant’s experience and qualifications, this position may be filled as a supervisory position responsible for leading and supervising other Procurement Specialists. Salary will be commensurate with experience and increased responsibilities.

DUTIES AND RESPONSIBILITIES:

• Develop, review and submit Invitations to Bid (ITB) and Requests for Proposals (RFP), including solicitation documents, evaluation methodology, timelines, suggested vendors, and other related documents.
• Drafts specifications and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
• Evaluate bids and award contracts/purchase orders.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Assist with the preparation and submission of required procurement-related reports to be filed with the designated recipient by the deadline.
• Make recommendations to management concerning products and services and available sources of supply.
• Performs contract administration, including but not limited to, monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission of reports.
• May assign requests for expenditures to OID CPO’s. Track and monitor purchasing request assignments for accuracy and timeliness.
• Track, review, approve, and prepare for processing department invoices.
• P-card holder and Approver for acquisition of goods and services in accordance with internal procedures, Central Purchasing Act and Rules, and state P-card program.
• Maintain daily procurement and accounts payable reports from the PeopleSoft system and make correcting entries as needed.
• Advises agency personnel on departmental rules, provides technical guidance and training to agency staff and vendors.
• Perform other duties as assigned.

If position is filled as a supervisory role, additional duties will include:

• Recruit, train, supervise, mentor, and coach team members to enhance their ability to perform job duties and facilitate their professional development. Communicate job expectations and appraise employee performance.
• Handle personnel matters within the procurement team (disciplinary actions, inter-office meetings, etc.).
• Responsible for ensuring adequate office coverage, including approving/disapproving leave time.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of and proficiency in state and federal procurement laws, Oklahoma’s Central Purchasing Act, and the procurement rules and regulations of the state.
• Proficiency in PeopleSoft Purchasing module and Microsoft Excel and Word.
• Experience with the state P-card program.
• Ability to identify sources of supply; to conduct several projects simultaneously; evaluate bids and award contracts; to write and review purchase specifications and requisitions; and to monitor contractor performance.
• Demonstrate a commitment and willingness to provide courteous, consistent, efficient procurement services through the performance of prescribed job duties.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and delegate when necessary.

EDUCATION AND EXPERIENCE:

Must have current certification in good standing as a Certified Procurement Officer and 5 years’ experience with procurement of complex contracts and with writing and editing contractual documents, or an equivalent combination of education and experience. Preference may be given to candidates with bachelor’s degrees or advanced education.

Preferred: CPO II certified; Advanced experience with PeopleSoft, federal grants, and a working knowledge of the OMES E-Pro procedures; At least one (1) year of experience supervising an acquisitions or contracts team.

NOTE:

Employees of the Oklahoma Insurance Department cannot have an immediate relative who is financially interested, directly or indirectly, in any insurer, agency or insurance transaction (except as a policyholder or claimant). The selected applicant must pass a background check. 

TELEWORK:

This position may be eligible for one day of telework each week under OID’s Telework Program.

To see a complete list of benefits offered by the State of Oklahoma to employees of the state click on the following link. https://oklahoma.gov/omes/divisions/human-capital-management/employee-benefits.html  Equal Opportunity Employer

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact