Construction Procurement Coordinator

The Construction Procurement Coordinator plays a critical behind-the-scenes role in making sure every Habitat home has the right materials on site, on time, and at a fair price. This position places orders for each project, verifies that every order and invoice is accurate, and helps keep our homes affordable for Habitat families. This role is highly collaborative, working with vendors, subcontractors, city permitting offices, and Habitat Construction Site Managers, Project Managers, and the Accounting team. This role splits time between the office, the warehouse, and job sites. Duties include lifting up to 50 lbs and working outdoors in all kinds of weather and around heavy equipment, with PPE. Occasional evening work, weekend work, or travel may be required.

What You'll Do

Source the Right materials

• Order materials and services for each build, making sure orders are accurate and arrive on time
• Request and compare quotes from vendors and subcontractors, and recommend the best value
• Keep clear records of quotes, purchases, and approvals
• Solve shortages, delays, and delivery problems before they hold up a build
• Track donated and purchased materials in our warehouse and on job sites

Maintain Affordability

• Review, reconcile, and code invoices before they go to Accounting for approval
• Track purchases and project costs against budget, and raise concerns early
• Work with Accounting to resolve invoice questions and support reconciliations and reporting

Coordinate Project Success

• Build good working relationships with vendors and subcontractors, and keep their contracts, insurance, and licenses up to date
• Handle permits, inspections, and utility applications with city and county offices
• Track change orders and make sure approvals are in place
• Keep Site Managers, Project Managers, and Accounting informed so projects keep moving
• Keep project files organized across multiple active builds
• Suggest simpler, better ways of working as you learn the process

Good to Know

This role splits time between the office, the warehouse, and job sites. Duties include lifting up to 50 lbs and working outdoors in all kinds of weather and around heavy equipment, with PPE. Occasional evening work, weekend work, or travel may be required.