Construction Accounting Manager

SUMMARY:

This position manages construction accounting for capital projects and ensures accurate, timely financial reporting, budgeting, forecasting, cost control, and compliance with Generally Accepted Accounting Principles, applicable regulatory and advisory requirements, and Tribal Minimum Internal Control Standards. The Construction Accounting Manager serves as a sole contributor and coordinates closely with project stakeholders to support effective financial oversight and decision-making.

n addition, you are the HEART of our Five-Star Experience for guests and fellow Team Members. This includes embodying our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters. Our commitment is to provide outstanding guest service, making every person's experience our priority through consistent service expectations with HEART. Hello, Engage, Anticipate, Resolve, Thank.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission st Review, validate, and process contractor, subcontractor, and consultant pay applications to ensure accuracy, completeness, and compliance with contract terms.
• Verify supporting documentation for payment requests, including lien waivers, insurance certificates, certified payroll reports, change orders, subcontract agreements, and other required compliance documentation.
• Monitor and reconcile Schedule of Values (SOV) to ensure billed amounts align with project budgets, approved contracts, and project progress.
• Calculate, track, and reconcile retention balances in accordance with contractual requirements and applicable regulations.
• Review and process change orders, ensuring proper approval, coding, and financial impact analysis prior to payment.
• Coordinate with project managers, construction managers, and third-party contractors to resolve billing discrepancies and documentation deficiencies.
• Maintain accurate records of contract commitments, project costs, pending change orders, retainage, and payment status.
• Ensure compliance with internal controls and approval workflows before releasing payments.
• Assist with construction project cost reporting, budget-to-actual analysis, and forecasting of project expenditures.
• Support audits by maintaining organized documentation and providing timely responses to internal and external audit requests.
• Monitor contract compliance and identify potential risks related to overbilling, unsupported payment requests, or budget overruns.
• Ensures compliance with all financial internal controls and Tribal, State and Federal regulations.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all business units, and oversee all financial, project and grants accounting.
• Manage the preparation of construction and development budgets, review budget proposals, and prepare supporting documentation and justification.
• Maintains automated systems that provide expenditures controls and reporting capabilities.
• Produce all-in development/construction budgets for all projects including soft costs, hard costs, and financing expenses.
• Produce month over month budget-to-actuals: construction summary reports tracking cost expenditures to projected budgets, expected income, membership and real estate sales deposits, and reconciling cash versus accrual records.
• Produce cash flow projections on all construction and development projects: forecast cost-to-complete based on construction contracts and soft cost expenditures based on input from the development team.
• Build operational and staffing budgets and track financial performance for operational assets.
• Maintain excellent communications with all Vice Presidents, Executive Directors, Directors and Managers.
• Implements approved departmental policies and procedures and recommend updates related to construction accounting operations.
• Responsible for all necessary record keeping.
• Comprehensive understanding of forecasting, budgeting, scheduling, productivity, inventory controls (if applicable), P&L analysis, and cost controls.
• Ensure the budget for the department is monitored and adhered to by implementing effective processes and procedures.
• Prepare necessary data for the budget in area of responsibility; project annual costs and monitor actual results; take corrective action where necessary.
• Keep abreast of competitive changes including industry trends and local competitive set.
• Develop, maintain and nurture a positive work environment.
• Responsible for maintaining a disciplined environment and implementing practices that promote safety, quality and productivity.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decisions in a fair and honest manner.
• Strong verbal and written communication skills.
• Perform any other duties that may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES:

This position is a sole-contributor role and has no direct or indirect supervisory responsibilities.

EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED):

• Bachelor’s degree preferred in related field (or equivalent experience).
• Seven (7) years of progressively responsible accounting experience.
• A minimum of five (5) years of experience in construction accounting working for a construction firm, project accounting, or a closely related field.

CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS:

• Must pass periodic random drug screens. 
• Must be able to pass background suitability investigation.
• Must obtain a Tribal Gaming License.
• Must obtain all other applicable certifications and licenses.
• Must provide proof of eligibility to work in the United States within 72 hours of employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employees may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods. 

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Multiple locations.
• Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours. 
• Must be available for emergency calls 24/7. 
• Must be available to work weekend and holidays.
• Some enterprises are gaming facilities.
• Some enterprises are not a smoke-free environment.
• Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities 24 hours per day, 7 days per week basis.

INDIAN PREFERENCE ACT:

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA:

                                         1.  Tribal Members

                                         2.  Other Native Americans

                                         3.  All other ethnic groups