Clinical Research Financial Analyst

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Clinical Research Financial Analyst - Post Award.
We have an exciting opportunity to join our team as a Clinical Research Finance Analyst.

The Clinical Research Finance team within Sponsored Research Operations is seeking a Clinical Research Finance Analyst. This position provides post-award financial management of industry sponsored clinical trials, ensuring accurate and timely payments from clinical trial sponsors. This position liaises with internal and external customers, consults with faculty, the Clinical Research Support Unit, and Departmental Administrative personnel regarding billing, accounts receivable, payment reconciliation and accurate and timely completion study closure process.

Job Responsibilities:

1. Completes timely and accurate invoicing process compliant with institutional policies, working closely with all parties and systems involved in the financial management of clinical trials.
2.  Tracks start-up and recurring fees and supports processes related to the recognition and transfer of fees to appropriate departments. Takes steps to maximize reimbursement for clinical trial related work.
3. Tracks revenue and provides reports as requested by office and department leadership, preparing active study reports for review and monthly distribution. Serves as liaison with research finance team on issues related to sponsor invoicing and clinical trial revenue.
4. Monitors clinical research accounts and resolve issues (deficit or surplus) with appropriate study and departmental personnel.
5. Matches payments to receivables in clinical research management system. Resolves issues with over or underpayment with study sponsor.
6. Maintain required data bases to support monitoring active studies, invoicing and close out process.
7. Assists in account management monitoring and close-out process as directed. Monitors central mailbox for invoicing related items.

Financial Controls and Compliance:

1. Perform work within the established goals and objectives for Research Financial Operations. Collaborates with investigator and study team to ensure accuracy and completeness of clinical trial billing.
2. Manages Accounts Receivable, Reconciliation and Closeout Processes for clinical trials.

Planning, Organizing, Collaborating and Decision Making

1. Performs within plan, established priorities and across multiple functional areas.
2. Exercises initiative and sound judgment in performance. Escalates issues appropriately. Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner.
3. Prepares in advance for meetings and maintains minutes and action items.

Monitoring, Quality Control, Reporting and Record Keeping

1. Assists Billing Team Lead in developing exception reporting, performs routine quality control.
2. Maintains an accessible electronic final copy of all external formal submissions.
3. Provides guidance and departmental support related to the management and monitoring of industry sponsored studies

Quality Control (Improving Business Processes)

1. Follows all SLAs and Procedures and assists in cross-training for staff.
2. Exceptions are managed and resolved. Root cause analyses are performed when appropriate.
3. Practices Continuous Improvement.

Communications

1. Ability to communicate effectively with staff, peers, senior management and faculty.
2. Positively represents the Institution when dealing with sponsors, outside institutions.

Additional Position Specific Responsibilities:

KEY COMPETENCIES:
1.Understands and adheres to the principles of Research Administration and Compliance Follows NYU Policies and procedures
2.Exercises good judgment and effectively prioritizes work
3.Embraces the practice of Continuous Improvement
4.Deliverables are accurate and timely.
5.Leads and motivates others
6.Change Agent
7.Accountable, Collegial and Ethical

Minimum Qualifications:

To qualify you must have a Bachelor Degree in Business, Accounting, Finance, or related field, with 1-3 years relevant work experience, or an equivalent combination of education and experience.
Superior communication skills, both written and verbal.
Possess strong customer service and problem solving skill sets.

Preferred Qualifications:

1. Bachelors degree in Healthcare Administration, Business, Finance, Accounting, or related degree.
2. 3 years prior experience with invoicing, post-award finance or accounting in a healthcare or research setting.
3. Prior experience with PeopleSoft financials Advanced Database and spreadsheet skills (Excel) Excellent communication skills verbal and written.
4. Strong familiarity and knowledge of Microsoft Office.
5. Experience with Clinical Trials Management Systems preferred.
6. Qualified candidates must be able to effectively communicate with all levels of the organization.

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $75,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here