Client Billing Specialist

Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world’s health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient’s request for their medical records to powering the AI revolution in healthcare, Datavanters are building the future of how data is connected and used to improve health. 
By joining Datavant today, you’re stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare.

Position Summary

The Client Billing Specialist is responsible for supporting the end-to-end client billing process, ensuring invoices are accurate, timely, and aligned with client billing requirements. This entry-level role works closely with Billing Operations, Sales, Client Services, and Finance teams to process invoices, maintain client billing information, resolve billing issues, and support new client setup activities.

The ideal candidate is detail-oriented, organized, and customer-focused, with the ability to manage repetitive tasks while maintaining a high degree of accuracy. This role plays a critical part in delivering a positive client experience and supporting the company's revenue collection efforts. The position involves a high volume of invoice processing, data entry, and administrative tasks that require strong attention to detail, organization, and consistency.

Essential Responsibilities

Billing & Invoice Processing

• Prepare, review, and process client invoices accurately and on schedule.
• Perform high-volume billing and data entry activities while maintaining a high level of accuracy and attention to detail.
• Review billing data and supporting documentation to ensure invoice accuracy and completeness.
• Assist with month-end billing activities and meet established deadlines.
• Maintain accurate billing records and support documentation.
• Submit invoices through client payment portals, procurement systems, and accounts payable platforms.

Billing Support & Dispute Resolution

• Respond to client and internal billing inquiries in a professional and timely manner.
• Investigate billing discrepancies, invoice disputes, and billing-related questions.
• Research invoice history and supporting documentation to assist with resolving billing issues and client inquiries.
• Collaborate with Sales, Client Services, Operations, and Finance teams to obtain information needed to resolve billing concerns.
• Reference pricing schedules and billing documentation when reviewing disputed charges or requested invoice revisions.
• Process invoice revisions, credits, and resubmissions when necessary.

Client Setup & Account Maintenance

• Support new client onboarding and billing account setup.
• Create and maintain client billing profiles, contacts, and invoicing preferences.
• Maintain and update client billing information, purchase orders, documentation, and client-specific billing requirements to ensure accurate invoice processing and timely payment.

Collaboration & Continuous Improvement

• Partner with internal teams to ensure billing accuracy and positive client experience.
• Communicate effectively with clients regarding billing questions and invoice status.
• Participate in process improvement initiatives that enhance billing accuracy and efficiency.
• Perform other billing-related duties and special projects as assigned.

Qualifications

• High School Diploma or equivalent.
• 2–5 years of experience in billing, customer service, administrative support, finance, or a related field.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.

Preferred

• Associate degree in Business, Accounting, Finance, or a related field.
• Experience working with billing systems, ERP systems, or customer payment portals.
• Experience in invoicing, accounts receivable, client support, or administrative roles.

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role. 

The estimated base pay range per hour for this role is:

$20.67 - $24.04 USD

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
This job is not eligible for employment sponsorship.
Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. 
At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren’t even able to see whether you’ve responded.) Responding is entirely optional and will not affect your application or hiring process in any way.
Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, by selecting the ‘Interview Accommodation Request’ category. You will need your requisition ID when submitting your request, you can find instructions for locating it here. Requests for reasonable accommodations will be reviewed on a case-by-case basis.

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