Bookkeeper-Transportation Department

Performs a variety of clerical activities related to the function of the transportation department, recording and maintaining daily financial transactions.

• High School Diploma or equivalent
• 21 Years of Age or Older

• Experience in a clerical or accounting role

• Experience working in a public school or school district

• Maintains all financial transactions and records in accordance with the Local School Accounting
• Standard Operating Procedures, Local School Accounting Chart of Accounts, and Board Policies and Administrative Rules.
• Verifies vendor invoices and resolves any discrepancies.
• Ensures invoices are paid in accordance with the terms of payment; monitors outstanding checkreport and collaborates with central office on required reporting
• Routes all purchase requests with attached supporting documentation to the Director for approval.
• Process all approved orders, including online orders and purchase orders.
• Monitors and supports payroll functions such as leave, timesheets, overtime, etc
• Supports the benefits department with FMLA, Worker's Compensation, Leave without Pay, etc
• Prepare, process and submit insurance paperwork related to vehicle incidents and accidents.
• Assist in the implementation and use of technology to strengthen transportation operations, including but not limited to assistance with employee email and parent/student applications.
• Receives and responds to telephone calls, emails and voicemails regarding Transportation department services; provides information to appropriate personnel regarding complaints and concerns from parents, students and bus drivers
• Maintain driver leave and time sheets.
• Assists with maintaining complete records for vehicles, including tags and insurance.
• Maintain knowledge of GPS and Routing software.

• Performs other duties as assigned by the Director.

• Work is performed in a standard in-person office environment
• Sedentary work: May require lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like files, ledgers, and small tools

This postion requires:

• Balancing:  Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.
• Stooping:  Bending body downward and forward by bending spine at the waist. Requires full use of the lower extremities and back muscles.
• Reaching:  Extending hand(s) and arm(s) in any direction.
• Standing:  Particularly for sustained periods of time.
• Walking:  Moving about on foot to accomplish tasks, particularly for long distances.
• Fingering:  Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.
• Grasping:  Applying pressure to an object with the fingers and palm.
• Feeling:  Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking:  Expressing or exchanging ideas by means of the spoken word.  Those activities in which one must convey detailed or important spoken instructions to others accurately, loudly, or quickly.
• Hearing:  Ability to receive detailed information through oral communication, and to make fine discrimination in sounds, such as when making fine adjustments on machined parts with or without correction.
• Vision:  The ability to perceive the nature of objects by the eye.
• Interaction with Others:  Ability to maintain, on a regular and consistent basis, relationships that are not characterized by high levels of hostility, social withdrawal or failure to communicate.  Ability to be flexible relative to daily routines. Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:  Ability to maintain workflow and thought processes in the presence of frequent distractions.  Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.  Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:  Ability to produce quality work when short or unexpected deadlines are presented.  Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process.  Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Decision Making:  Ability to make appropriate business decisions.
• Public Contact:  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, and other individuals within and external to the school system.  Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:  Ability to be depended on to report to work at the scheduled time and to seldom be absent from work.  Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

Thank you for your interest in joining Jackson County Schools. Our selection process ensures that we identify the most qualified candidates for our team. Hiring Managers will prioritize candidates who meet both the preferred and minimum qualifications for each position and will select individuals for interviews as positions become available. 

Due to the volume of submissions received by this office, information concerning application or interview status cannot be provided in writing, over the phone, or in person. All applicants who submit a complete application package will be considered but may not necessarily receive notification or an interview. The job posting may be subject to being closed at any time without notice. Only those qualified candidates who are selected for an interview shall receive notification upon the filling of this vacancy.