Bookkeeper-Tax Office

Days per Year: 226

Min: $29,380

Mid: $35,551

JOB DESCRIPTION

JOB TITLE: Bookkeeper- Tax Office

REPORTS TO: Tax Collector

WAGE/HOUR STATUS:  Nonexempt

PAYGRADE:  Para 4

PRIMARY PURPOSE:

The Bookkeeper will provide support to financial functions; conveying and updating fiscal information; and ensuring that revenues are generated, expenses are within budget limits and fiscal practices are followed.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School Graduate or GED from an accredited institution
• Work to complete at least Course 1 of the state tax education field

Preferred:

• Five+ years job related experience

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of accounting principles and practices
• Ability to use calculator (10-key by touch)
• Proficient in basic computer applications/spreadsheet development and file management
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Interpersonal and communication skills to interact with taxpayers, coworkers and the district’s banking institution

MAJOR RESPONSIBILITIES AND DUTIES:

• Generate and monitor state required payment plans and district plans.
• Review and reply to taxpayer correspondence.
• Implements reporting procedures and internal controls for the purpose of maintaining accurate records for two taxing entities.
• Accountable for the receiving and accurate posting of tax payments reconcile/balance cash drawer to cashiers report – daily. Complete forms for daily deposit.
• Maintains various fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Assist with monitoring the fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Scan individual batches (all checks and support documentation, before sending to the bank).
• Process various fiscal information for the purpose of updating information, authorizing final action and comply with accounting requirements.
• Reconcile account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Prepares cash deposits from tax collections for the purpose of making bank deposits.
• Process and maintain credit card and electronic check payments.  Balance third party monthly reports with tax system and the bank.
• Maintain balancing of processing bank lock box applications.  Coordinate with the bank on any problems that occur.
• Clearance to request refund checks and attorney’s check from Insight.
• Maintain annual Over 65/Disabled quarterly installment payments and late billings.
• Generate Escrow Contracts (ACH Drafts).  
• Process returned mail (research, re-mail, code computer, and file).
• Process refunds generated from overpayments and corrections rolls. Gather supporting payment documentation. Process to Accounts Payable.
• Perform all other duties as assigned.

WORKING/SPECIAL CONDITIONS:

This position requires a person that is able to maintain emotional control under stress. The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime requires as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.