Bookkeeper

Bookkeeper - 12 Month
Purpose Statement
The job of Bookkeeper is done for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services related to school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed, and disbursement of funds are within proper and legal guidelines.
This job reports to Building Principal.
Essential Functions

• Assist stakeholders regarding fiscal transactions (e.g. auditors, principal, etc.) for providing supporting documentation and information on internal financial processes.
• Collect funds from a variety of activities (e.g. ticket sales, fundraisers, donations, fines/fees, etc.) for ensuring the accuracy and timely completion of transactions.
• Communicate with outside agencies (e.g. state auditors, vendors, etc.) for documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements.
• Compile financial information for providing required documentation and processing information.
• Maintain financial records (e.g. ticket sales, fundraisers, monthly bank statements, deposits, student projects, receipts, etc.) for ensuring completeness and availability of records while remaining in compliance with district policy and established regulatory guidelines.
• Monitor financial procedures (e.g. student activities, fund raisers, student clubs, etc.) for providing services within established guidelines.
• Participate in meetings (e.g. unit meetings, in-service training, workshops, etc.) for conveying and gathering information required to perform job functions.
• Perform general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for supporting departmental activities.
• Prepare a variety of financial information (e.g. account status by club, activity ticket revenue, student fees, general funds, etc.) for documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements.
• Reconcile financial data for maintaining accurate account balances while ensuring compliance with established accounting practices.
• Research discrepancies of financial information and documentation (e.g. purchase orders, invoices, etc.) for ensuring the accuracy and adhering to established procedures prior to processing.
• Respond to inquiries of staff and administration regarding financial procedures for providing information, direction and referral for addressing inquiry.

 
Other Functions

• Performs other related duties, as assigned, for ensuring the efficient and effective functioning of the work unit.

 
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate
records; and using pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.  Specific knowledge-based competencies required to satisfactorily perform the functions of the job include bookkeeping principles and practices; standard office machines; methods and practices of office operations; District financial and procurement policy and procedures; and basic computer applications.
ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information.
Responsibility
Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 98% sitting, 1% walking, and 1% standing.  The job is performed in a generally hazard free environment and in a clean atmosphere.
Experience: Job related experience is required.
Education: High school diploma or equivalent.
Equivalency:
Required Testing                                             Certificates and Licenses
Continuing Educ. / Training                            Clearances
                                                                        Criminal Background Clearance
FLSA Status                          Approval Date                                   Salary Grade
Non-Exempt                                                                            Level 5/ $17.42 to $18.42   
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.