• 401(k)
• Dental insurance
• Free food & snacks
• Health insurance

• Perform day-to-day bookkeeping and accounting functions using QuickBooks.
• Enter and properly categorize financial transactions.
• Perform monthly account reconciliations and assist with month-end and year-end closing activities.
• Review transactions for accuracy and investigate discrepancies.
• Maintain an accurate and organized Chart of Accounts.
• Generate Profit & Loss Statements, Balance Sheets, AP/AR reports, and other financial reports requested by management.
• Work closely with outside CPAs and accounting professionals for year-end closing, tax preparation, and other financial requirements.

• Enter, review, and process vendor invoices.
• Match vendor invoices against applicable purchase orders and receiving documentation.
• Investigate pricing, quantity, freight, tax, or other discrepancies before payment.
• Schedule and process vendor payments in accordance with approved payment terms.
• Maintain accurate vendor records and payment histories.
• Reconcile vendor statements and resolve outstanding discrepancies.
• Assist Purchasing and Operations with vendor-related accounting questions.
• Maintain documentation supporting vendor invoices, credits, returns, and payments.

• Prepare and issue customer invoices accurately and promptly.
• Apply customer payments and maintain accurate customer account balances.
• Monitor outstanding accounts receivable and customer payment terms.
• Prepare and review AR aging reports.
• Follow up professionally with customers regarding past-due invoices.
• Research and resolve customer payment discrepancies, short payments, credits, and deductions.
• Coordinate with Sales and Management when customer account issues require additional attention.
• Assist with credit memos, returns, pricing adjustments, and other customer account transactions.

• Reconcile purchase orders, receiving records, and vendor invoices.
• Identify and investigate discrepancies between purchase orders and vendor invoices.
• Assist with inventory-related accounting transactions and reconciliation.
• Ensure freight, shipping, material, and other applicable costs are properly recorded.
• Assist with reviewing inventory adjustments and discrepancies from an accounting perspective.
• Support reconciliation of purchased materials and components used in manufacturing operations.
• Assist management with product cost and margin information when requested.
• Maintain accurate documentation supporting financial and inventory-related transactions.

• Perform regular bank reconciliations.
• Reconcile company credit card accounts.
• Record deposits, ACH transactions, checks, wire transfers, credit card transactions, and other banking activity.

• Assist with payroll processing and payroll-related accounting.

• Prepare routine financial reports for management.
• Provide AP and AR aging reports.
• Provide requested sales, expense, vendor, customer, and product-related financial information.
• Support management in identifying unusual expenses, cost increases, or financial discrepancies.

• Strong document control and recordkeeping practices.
• Accurate maintenance of supporting documentation.
• Consistent adherence to company procedures.

• Minimum 5 years of bookkeeping or accounting experience preferred.
• Significant hands-on QuickBooks experience is required.
• Strong working knowledge of:
   
  • Accounts Payable
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  • Accounts Receivable
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  • General Ledger
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  • Bank reconciliations
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  • Credit card reconciliations
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  • Journal entries
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  • Financial reporting
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  • Month-end closing activities
• Strong Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to independently identify, research, and resolve accounting discrepancies.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with management, customers, vendors, employees, and outside accounting professionals.
• High degree of integrity, professionalism, confidentiality, and accountability.

• Experience with QuickBooks Enterprise and/or QuickBooks Online.
• QuickBooks certification is a plus.
• Previous bookkeeping/accounting experience in a manufacturing or distribution environment.
• Experience working with outside CPAs.
• Experience supporting small-to-mid-sized privately held businesses.
• Experience within the pharmaceutical, biotechnology, medical device, life-sciences, or other regulated industries is highly desirable.

• Detail-oriented: Financial accuracy is essential.
• Accountable: Takes ownership of responsibilities and follows issues through to resolution.
• Proactive: Identifies discrepancies and potential problems rather than waiting for them to be discovered.
• Organized: Maintains accurate, accessible, and complete financial records.
• Analytical: Comfortable researching transactions and determining why discrepancies occurred.
• Responsive: Understands the importance of timely communication with customers, vendors, and management.
• Flexible: Comfortable working in a growing company where priorities can change quickly.
• Team-oriented: Works effectively with Accounting, Purchasing, Operations, Sales, Quality, and Management.

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