Billing Specialist

Your scope of work

Are you a finance professional with an eye for detail, a proactive mindset and a passion for getting things done? Do you enjoy working with numbers, improving processes and collaborating with different teams to ensure everything runs smoothly? Then this could be your next career move!

You will play a key role in ensuring that our supplier billing processes run accurately, efficiently and on time. You will manage the entire billing process, from collecting and registering purchase orders to processing invoices, handling self-billing credit notes and registering pre-invoicing disputes.

Working closely with Bonus Controlling, Commercial, Credit Control, Accounting and external suppliers, you will help translate commercial agreements into accurate invoicing instructions, resolve discrepancies and ensure that financial processes meet our quality standards and deadlines.

You will also contribute to improving data quality, reducing backlogs and making our billing processes more efficient. If you enjoy taking ownership, solving problems and working in a dynamic, international environment, we would love to hear from you!

As our Billing Specialist, you will be responsible for the accurate and timely execution of our end-to-end supplier billing processes. Your key responsibilities include:

• Manage purchase orders: Collect, validate and register purchase orders, proactively follow up on missing or incorrect information, and ensure everything is ready before invoicing deadlines.

• Coordinate invoicing workflows: Manage and monitor invoicing processes in Contract Master and GKM, ensuring agreements, purchase orders, approvals and invoicing instructions are complete and accurate.

• Process invoices and credit notes: Prepare, review and register supplier invoices, corrections, cancellations, rebilling and self-billing credit notes in SAP and relevant systems.

• Handle pre-invoicing disputes: Register incoming disputes, investigate discrepancies, coordinate follow-up actions with the responsible teams and monitor outstanding cases until resolution.

• Support Month-End Closing: Ensure assigned billing activities are completed accurately and on time, contributing to reliable financial reporting and a smooth monthly closing process.

• Monitor and resolve discrepancies: Identify missing information, blocked workflows and inconsistencies across systems, and work with internal stakeholders to find solutions.

• Maintain accurate records: Ensure supporting documentation is complete, system registrations are correct and all activities have a clear audit trail.

• Drive continuous improvement: Identify recurring issues, contribute to backlog reduction and help improve the efficiency, consistency and quality of our billing processes.

Who are you?

You are full of energy and thrive in a dynamic environment where no two days are the same. Variety in your work and new challenges give you extra drive to spot opportunities and take initiative. With your proactive mindset, you actively contribute to the team, as you believe the best results are achieved together. You switch easily and adapt quickly to what’s needed. Do you recognize yourself in this? Then you’re a perfect fit for MediaMarkt! 

• An MBO+ or HBO-level qualification in Finance, Business Administration, Accountancy, Commercial Economics or a related field.
• 2–5 years of relevant experience in billing, accounts receivable, purchase-order management, financial operations or a similar role.
• A solid understanding of invoicing processes, purchase orders, commercial agreements and financial administration.
• Experience with invoice workflows, credit notes, reconciliations and resolving discrepancies or disputes.
• Experience with ERP systems, preferably SAP.
• Strong Excel skills, including working with large datasets, lookups, pivot tables and reconciliations.
• An understanding of Month-End Closing, internal controls and financial documentation requirements.
• Excellent communication skills in English and the ability to work effectively with both internal stakeholders and external suppliers.

About Us

At MediaMarkt, everything is built around the “Let’s Go!” mentality: not just a slogan, but a way of working and thinking. We love technology and enjoy sharing this passion with others. We have fun in what we do and aim to inspire. As the number one in the Benelux and Europe, we help shape how people experience and use technology. We make a difference and are ready for our customers across all channels. Together with over 50,000 colleagues across Europe, we are building the retail experience of the future every day.

We believe that the best solutions arise when diverse perspectives come together. Diversity is key to achieving our vision: becoming the Experience Champion in consumer electronics. We value diversity, promote equal opportunities, and foster inclusion. Will you become part of our team? 

What do we offer you?

• An – without exaggeration – fantastic workplace in ‘De Rotterdam’
• Opportunities for personal and professional growth
• Freedom and responsibility to shape your own role and bring ideas to life in a dynamic, opportunity-rich environment

At MediaMarkt, we’re bold. We’re entrepreneurs within the company, which means you’ll have the opportunity to grow quickly and develop yourself in many directions.

In addition, you’ll benefit from attractive perks, such as an employee discount, 30 vacation days, discounted fitness memberships, a bike lease program, and advantages on various insurance products.

Job Infos

​Location: Rotterdam

Media Markt Hoofdkantoor

Department: HQ - Controlling, Finance, Accounting & Tax

Entrylevel: Professional Level

Type of Employement: Full Time

Working Hours: 40

Persona: Job Requisition HQ Employee

Recruiter: Nikki Scheffer | schefferni@media-saturn.com 

Recruiter: Nikki Scheffer